EUCOM Humanitarian Assistance

Program

Renovations to School#05 - Sevastopol

Sevastopol, Ukraine
OHASIS ID-20420

June 2013

VERSION 001

Renovation of School#05
Sevastopol, Ukraine

OHASIS ID-20420

1. PROJECT DESCRIPTION
1.1. GENERAL
Provide all material, equipment and labor to renovate School#05 in Sevastopol (Ukraine), as identified herein.

1.2. GENERAL SCOPE OF WORK
The work is divided into a BASE-BID and 4 CONTRACT OPTIONS. The Government reserves the right to
unilaterally award, or not to award, the contract options. The contractor will provide separate pricing for the
Base-Bid and the 4 contract options as required in the solicitation documents.
Base Bid:



Repair of a section of the roof (Central Wing)
Repair of bathrooms (total 8 units)
Repair of gymnasium and locker rooms
Commemorative plaque

Option-1: Repair of sewer system
Option-2: Renovate front façade, including entrance
Option-3: Additional window replacement (Central Wing)
Option-4: Additional roof repair (West Wing and Hallway)

Picture#01: Location of School#05 in Sevastopol

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OHASIS ID-20420

It is absolutely necessary for the contractor to visit the site in order to verify existing conditions and quantify
the amount of work, prior to the submission of their offers to the Contracting Officer. These Performance
Technical Specifications (PTS) does not include measurement. The US Government is not responsible for
any mistakes or omissions that the contractor may have made during preparation of their offers.

Picture#02: School#05 in Sevastopol

For the purposes of this PTS, the school under
renovation is called “School#05”. However, the
official name of the school is “Gymnasium
Number 5” as seen in Picture#03. For the
purposes of this PTS, “School#05” is the name
of the school, and the “gymnasium” corresponds
to the indoors physical education area

Picture#03: School#05 sign

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1.3.

OHASIS ID-20420

DETAILED SCOPE OF WORK (BASE BID)

This portion of the contract described in paragraph 1.3 and all its subparagraphs corresponds to the
minimum portion of the contract that will be awarded to the successful offeror.

1.3.1. Repair of a Section of the Roof (Central Wing)
The contractor shall repair the indicated sections of roof in order to provide 10 year warranty against any
water or humidity infiltration. The works include all the roof surfaces of the Central wing, as well as the roof of
the entrance canopy.

Picture#04: Area requiring roof repair (Base-Bid)

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OHASIS ID-20420

Complete Replacement of the
roof waterproofing system: In
the green highlighted areas of
picture#04, the contractor shall
remove the existing roof
waterproofing system and shall
provide a two-ply modified
bitumen roof system.
Repairs include the
replacement of the metal
covering of the building joints
and the covers of the ventilation
system.
Provide top layer with granular
surface. Color of the finished
surface to be green unless
otherwise selected by the
School Director.
Picture#05: Typical two-ply modified bitumen roof waterproofing

General Requirements for Roof Repairs: The contractor shall provide a 10 year warranty in the “green”
highlighted areas of the school building as indicated in picture#04. The contractor shall choose the roof repair
method to be accepted by the Contracting Officer Representative. A minimum of 2 layers of modified
bituminous with granular finish is required for the “green” areas. The contractor shall repair the flashing and
metal covers of the parapets in the roof and reinforce the connection between the horizontal and vertical
surfaces. The contractor shall repair the stone or concrete parapets of the roof.
The contractor shall verify proper slopes of the roof surface to avoid any accumulation of water. Any area with
accumulation of water shall be provided with proper slopes. In order to accomplish this, the contractor may
have to provide light mortar layer after the removal of the existing waterproofing system, and prior to the
application of the new waterproofing system.
All openings for ventilation shall be repaired and provided with new painted metal cover, extending a
minimum of 30 cm over the perimeter of the opening.
There are no detailed pictures available of the existing roofing surfaces. For this reason, it is imperative that
the contractor visits and inspects the site before submitting their offers.
Payment for the roof repair shall not be authorized until this item of work is completed, certified and provided
with the official 10 year warranty against any water infiltration in the areas under renovation.

Picture#06: Stone and concrete parapets to be repaired under the roof repair portion of the PTS

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Picture#08: Typical roofing work

Picture#07: Reinforce the edges of the roof
surfaces

Picture#09: Typical required finish

Picture#10: Roofing area to be repaired

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OHASIS ID-20420

Picture#11: Roofing area to be repaired.

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OHASIS ID-20420

1.3.2. Repair of Bathrooms (Central and West Wings)
The contract includes in the Base-Bid the complete renovation the following existing bathroom/toilet facilities:
-

West Wing: (6 bathrooms). This includes 2 separate bathrooms on each floor. Boys bathroom and
combined girls/teachers bathroom. Some of these rooms, originally designed and built to be used as
bathrooms, have not been used in many years, and they are currently used as storage or they have a
different use. The contractor shall visit the site in order to see the condition of each one of the 6 areas to
be converted into modern bathroom facilities.

-

Central Wing: (2 bathrooms). This includes one for boys and one for girls, adjacent to the gymnasium
area.

Picture#12: West Wing drawing showing location of bathrooms to be renovated. All 3 floors are
similar.
Red: Girls and teachers
Blue: Boys

Picture#13: Location of bathrooms to be renovated in Central Wing

Once the project is completed, the 8 renovated bathrooms under the scope of work of this project shall have
the appearance of completely new and high quality bathroom facilities. The work includes, but is not limited to
the following:

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OHASIS ID-20420

Note: Prior to start of renovation works, the contractor shall provide a sketch to the Contracting Officer
Representative for acceptance. In previous projects, there has been problems such as: improper selection of
toilet fixtures (too large for reduced space), improper ventilation, improper mirrors, improper aluminum
partitions, or improper ceramic tiles. The contractor shall provide to the Contracting Officer representative a
clear sketch or draft design indicating their proposed design meeting the requirements of this contract and the
requirements of the Ukrainian regulations.
-

Demolitions: Remove everything inside of the bathrooms, including but not limited to floor and wall
tiles, plumbing fixtures, some masonry partitions, electrical installation, windows, doors, water and
sewage plumbing, ventilation, heating and everything within the areas to be renovated.

-

Exterior Windows (for West Wing): New windows to be 5-chambered PVC framed double glazing
(4-16-4) windows. Glazing to be non transparent. New windows shall be provided with PVC sills in the
inside and coated aluminum in the outside, draining away from the windows and provided with
mosquito screens. See paragraph 2.1 with requirements for new windows.

-

Doors: Replace existing doors with new PVC doors. PVC door shall be manufactured to be used as
doors (not windows), and therefore they have be provided by the manufacturer with 3 frames (2
laterals and top). There shall be an air gap for proper ventilation. Provide the PVC doors with heavy
use hinges installed by the manufacturer. The doors shall not be provided with bottom frame. Provide
door stops for all doors in the contract.

-

Floors: After removal of the existing floor tiles, provide
slopes towards the floor drains (one per room) and install
new non slippery ceramic floor tiles, diagonally with respect
to the walls. New ceramic tiles to be of minimum size 40x40
cm. Provide matching ceramic base board tiles along the
bottom of all walls.

-

Walls: Remove existing tiles, paint and plaster. Repair any
structural damages and cracks exposed after removing the
plaster. Provide new leveling plaster to provide new perfectly
leveled surfaces, and cover all vertical surfaces with new
ceramic tiles. Minimum size of tiles to be 30x30 cm. Provide
decorative tiles (friso) at intermediate and higher section of
the walls. Provide metal corner beads at all corners of tiles
surfaces. Edge of ceramic tiles shall not be exposed to the view.

Picture#14: Typical heavy use
hinge

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Ceiling: Repair ceiling damages and provide new gypsum board (green – rated for humidity
atmospheres) over all ceiling surfaces. Support the ceiling with new galvanized metal profiles,
supporting the weight of the new ceiling on the walls (not on the existing ceiling). Size the metal
profiles in order to avoid any deflection on the ceiling surfaces. Provide access gates in all rooms for
maintenance purposes. Provide as high as technically possible. Cover all drainage piping from floors
above under the new drop ceiling. Cover ventilation system under new drop ceiling. Provide lighting
fixtures recessed within the new drop ceiling.

-

Water Piping: Remove all the water piping from the main water line in the basement. Provide new
cooper of high density polypropylene piping, rated for the intended use. Do not provide hot water in
the bathrooms. Design water piping in order to have sufficient pressure and flow for the correct
operation of the fluxometers required for the new toilets. If there is no sufficient pressure and flow in
the water line in the basement, provide the toilets with water tank made of porcelain with water saving
flushing controls. Install the water piping recessed inside the new walls and behind the new ceramic
tiles. Water piping shall not be exposed at any location. Provide valves as required to have a fully
operational water system and to be able to isolate each room and each plumbing fixture. Provide
pressure test for 48 hours at minimum of 10 bars before covering the piping within the walls.

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OHASIS ID-20420

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Sewage/Drainage/Vent piping: Remove all the sewage, vent and drainage piping inside of the
bathrooms under the scope of work of this project. The intent is to connect to the sewer piping in the
basement and to provide all new sewage/drainage/ventilation piping from the basement to the roof.
Within the renovated areas, all sewage/ventilation piping shall be installed recessed behind the walls,
but they shall be provided with the necessary access points to be able to maintain every single
portion of the sewage/drainage piping.

-

Floor drains: Provide two per bathroom in the West Wing and one per bathroom in the Central Wing.
Total of 14 floor drains required. Connect the piping with the existing sewage system in the
basement. Provide integrated P-trap in all floor drains to eliminate bad smell.

-

Hot Water: Not required.

-

Heating System: Provide a complete new heating
system in the renovated bathroom facilities, consisting of
radiators, piping and valves. Provide new aluminum
radiators, with all required valves and accessories and
connect with existing hot water heating system in the
building. Design as required to obtain adequate
temperature in all areas. All heating piping within the
renovated areas shall be recessed with the
walls/ceilings.

-

Ventilation: Provide a ventilation system in accordance
with Ukrainian regulations. This is most important for the
bathrooms in the Central Wing, and the teacher’s toilets,
which are not provided with exterior windows. The
contractor shall design the ventilation system, but it is
estimated that it should include:
o
o
o
o
o

Picture#15:Typical new required
radiator

Removing the existing louvers and air ducts.
Replacing with new aluminum louvers the openings over the doors of the West Wing
bathrooms.
Cleaning and repairing as required the existing ventilation from each bathroom to the roof of
the building.
Connecting all rooms in the bathrooms to the ventilation system going to the roof.
Providing a forced (electric fan) air ventilation system, designed as required by Ukrainian
Code.

-

Masonry Partitions: The scope of work requires removing some existing masonry partitions and
providing new partitions. This is required by the scope of work in the girls’ bathrooms of the West
Wing, to make the teacher’s toilets larger. The contractor can choose to remove all masonry partitions
and provide new ones in the bathrooms in the Central Wing. New partitions shall be made of masonry
work, as thin as technically possible to allow for covering the new piping and/or wiring.

-

Layout of Girls/Teacher’s Bathrooms in the West Wing: The contractor shall modify the existing
layout as indicated in the sketch in picture#16. The intent is to provide larger room for teachers.

-

Layout for Boy’s Bathroom in West Wing: The contractor shall modify the existing layout as
indicated in the sketch in picture#18.

-

Layout for Boy’s and Girls Bathroom in Central Wing: No modifications are required, but the
contractor can choose to demolish all internal partitions and build new internal partitions, meeting
plumbing fixtures requirements for each bathroom. See sketch in picture#17.

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Picture#17: Central Wing bathrooms,
with approximate overall dimensions
Picture#16:New layout for girls and teachers bathroom

Picture#18:New layout for boy’s bathroom

Picture#17-b: Central Wing girl toilet

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Electrical: Removal and replacement of complete existing electrical system. Provide a new electrical
installation connected with the main electric panel of the building (or nearby electric panel with
sufficient capacity for the new electric loads). Provide a properly sized circuit breaker at the
connection point to protect the electric line feeding the bathrooms. The electrical installation shall
include new conduit recessed in the walls (not exposed), new junction boxes, new circuit breakers,
new ground fault protection, new switches, new cables, new receptacles (in the hand washing rooms
only), new lighting fixtures with energy efficient lighting and minimum protection rated IP54, and
everything necessary to have a fully operational electrical system in accordance with Ukrainian Code.
Provide lighting fixtures recessed within the new drop ceiling. All electrical installation be embedded
in the walls, installed behind the new ceramic tiled wall.

-

Aluminum Partitions: New toilets in the girls and boys bathrooms in the West Wing shall be made of
aluminum pre-manufactured standard toilet partitions (McDonald’s type). These partitions shall not
touch the floor for easy cleaning of the floors (except the metal supports). They shall be provided with
all required accessories, as heavy duty use hinges, door stops, locks, hangers and toilet paper
holders. The 2 toilets in the girls’ bathroom in the Central Wing can be separated by similar type
partitions if existing masonry partitions are removed.

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Fixtures and bathroom elements for the girls’ bathrooms in the West Wing: There are 3 girls’
bathrooms to be renovated in the West Wing. Provide the following for each:
o

o
o

o
o
o
o
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1 European Standard WC as described above.
1 wall mounted sink as described above.
1 automatic hand driers of minimum 2 KW power.
Soap dispenser
Hanger
Toilet paper holder

Fixtures and bathroom elements for the boys’ bathrooms in the West Wing: There are 3 girls’
bathrooms to be renovated in the West Wing. Provide the following for each:
o
o
o

o

o
o
o
-

3 European Standard WC with stainless steel fluxometer (see picture#19) if there is sufficient
water pressure and flow in the basement. If not, provide ceramic type water tank. Selection of
the toilets shall be coordinated with the design of the aluminum toilet partitions to allow for
sufficient space.
Enclosed in aluminum partitions for the 3 toilets per bathroom. To be provided with locks and
ample space.
2 wall mounted sinks with only cold water and automatic self closing faucets (not electric
control with photocell). Drainage piping to be covered or to be made of stainless steel. No
PVC drainage piping shall be exposed to the view.
2 stainless steel automatic hand driers of minimum 2 KW power (see picture#20)
Soap dispensers for each sink
Toilet paper holder
One mirror of minimum 1.0 m², to be recessed within the new ceramic tiles and surrounded
by decorative friso.

Fixtures and bathroom elements for the teachers’ bathrooms: There are 3 teachers’ bathroom to
be renovated enclosed within the girls toilets of the West Wing. Provide the following for each:
o
o
o
o
o
o

-

OHASIS ID-20420

3 European Standard WC with stainless steel fluxometer as described above.
Enclosed in aluminum partitions for the 3 toilets per bathroom. To be provided with locks and
ample space.
2 wall mounted urinals with pre-manufactured standard separating wall mounted partition.
Drainage piping of urinals to be covered or to be made of stainless steel. No PVC drainage
piping shall be exposed to the view.
2 wall mounted sinks with only cold water and self closing faucets. Drainage piping to be
covered or to be made of stainless steel. No PVC drainage piping shall be exposed to the
view.
2 stainless steel automatic hand driers of minimum 2 KW power
Soap dispensers for each sink
Toilet paper holder

Fixtures and bathroom elements for the girls’ bathrooms in the Central Wing: There is one girls’
bathrooms to be renovated in the Central Wing. Provide the following:
o
o
o

o
o
o
o

2 European Standard WC with stainless steel fluxometer as described above.
Enclosed in aluminum partitions for the 2 toilets per bathroom if the contractor chooses to
remove the existing masonry partition. To be provided with locks and ample space.
1 wall mounted sinks with only cold water and self closing faucets. Drainage piping to be
covered or to be made of stainless steel. No PVC drainage piping shall be exposed to the
view.
1 stainless steel automatic hand driers of minimum 2 KW power
Soap dispenser
Toilet paper holder
One mirror of minimum 0.5 m², to be recessed within the new ceramic tiles and surrounded
by decorative friso.
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OHASIS ID-20420

Fixtures and bathroom elements for the boys’ bathrooms in the Central Wing: There is one
boys’ bathrooms to be renovated in the Central Wing. Provide the following:
o
o

o
o
o
o

1 European Standard WC with stainless steel fluxometer as described in previous page.
1 wall mounted sinks with only cold water and self closing faucets. Drainage piping to be
covered or to be made of stainless steel. No PVC drainage piping shall be exposed to the
view.
1 wall mounted urinal. Drainage piping to be covered or to be made of stainless steel. No
PVC drainage piping shall be exposed to the view.
1 stainless steel automatic hand driers of minimum 2 KW power
Soap dispenser
Toilet paper holder

Picture#20:Typical hand dryer
Picture#19:Typical toilet

Picture#21: Typical required urinal partition, and
installation of urinals and toilet partitions.

Picture#22:Provide urinals at different height and with
the required partitions.

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Picture#23:Typical wall supported sink

OHASIS ID-20420

Picture#24:Typical required wall supported sink with
automatic faucets for cold water

Picture#26: Typical required partitions
Picture#25: Sinks and mirror

Picture#27: Mirror with ceramic tiles friso, as required in girls’ bathrooms

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OHASIS ID-20420

Picture#28:Typical aluminum with anodized finish
corner protection. This is required in all corners of new
ceramic tiles vertical walls.

Picture#29: Typical stainless steel corner protection for
tiled corners.

Picture#30: Old bathroom converted into storage room

Picture#31: Replace ventilation system and put under
new drop ceiling

Picture#32: Typical drainage piping from floor above to
be replaced with new PVC piping and covered under
drop ceiling and new wall surfaces. No piping to be
seen in bathrooms after renovation is complete.

Picture#33: Condition of existing bathrooms

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Picture#34: Typical sink in boy’s bathroom of West
Wing. Everything see in the pictures is to be replaced
with new.

Picture#35: Typical girls’ toilets in West Wing. All to be
replaced with new.

Picture#36: Replace door and louver for ventilation
over the doors of the 6 bathrooms in West Wing

Picture#37:Typical condition of boys’ toilets in West
Wing

Picture#38: All piping to be removed and replaced with
new to be recessed within the new wall surfaces.

Picture#39: Old bathroom converted into storage
room.

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OHASIS ID-20420

1.3.3. Repair of Gymnasium and Locker Rooms
The contract includes in its base-bid the repair of the Gymnasium and locker rooms as detailed herein. The
works included in paragraph 1.3.3. and its subparagraphs pertain exclusively for the areas highlighted in
orange in picture#40 below.

Picture#40: Area in orange to be renovated. Area in green is covered in separate section of the contract. Area in
white is not included in the contract. Approximate dimensions.

The project includes the complete renovation of the gymnasium and locker rooms located in the central wing
of the school, including the locker rooms, bathrooms, showers, and main gymnasium room (see picture#40
above)
The contractor shall provide a new electrical feeder (circuit) from the main electric panel of the building or
from the nearest electric panel with sufficient capacity for the intended loads. This new electric circuit shall be
provided with the required electrical protection and shall be routed with channels so that the cables are not
exposed to the view. The contractor shall design and install a new electric panel (wall recessed) for all the
electric loads of the gymnasium area. From this new panel, the contractor will provide electric circuits to all
the renovated rooms. The contractor shall provide electrical connections from the new panel to other areas of
the gymnasium and the school affected by this project but not included in the scope of work of the project.
Once the project is finished, the large gymnasium and its locker rooms (with showers) will have the
appearance of a completely new facility.
The work includes, but is not limited to the following:

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1.3.3.1.

OHASIS ID-20420

Repairs to the Main Gymnasium Room

As described in picture#40, this area includes the main gymnasium room (approximately 11.51 x 23.50), plus
the small hall connecting this area with the main entrance hall of the school. The project includes the
complete renovation of the main gymnasium area, including, but not limited to:
-

Walls: Remove paint from walls by manual or mechanical means, level and repair all surfaces and
provide 3 coats of paint. In order to level the wall surfaces, new plaster will be required in some areas. In
some areas the reinforcing is exposed, or the cover of metal structural members is insufficient. The
exposed reinforcement shall be repaired by epoxy based mortar and the loose plaster removed and
properly repaired. It must be noted that part of the heating piping and electrical conduits need to be
recessed along the walls, and therefore this will require repair works along the walls. Provide new
surfaces resistant to impacts. Provide washable paint (combination of 3 colors to be selected by School
Director). Once the work is completed, there shall be no visual difference between the repaired and nonrepaired areas. Provide wall protection in lowest 2 meters (see bullet on wall protection)

-

Ceiling: Remove the paint by manual or mechanical means. Repair structural damages as on the walls.
Level all surfaces and provide 3 coats of paint.

-

Heating: Design and install a heating system as required for the
new flooring to be installed and in coordination with the new
required ventilation system (see bullet about ventilation).
Remove all heating piping, radiators and wooden protection
system. Provide and install new heating system connected with
the building heating system. Connect heating piping with the
school heating piping, at a location where the piping has
sufficient capacity to provide the required heat in the room,
considering the additional heat losses caused by the new
required ventilation. Provide proper physical protection for the
new aluminum radiators for a sports facility (see paragraph
below on benches). Piping for heating system to be recessed
along the walls or floors or otherwise not exposed to the view by
approved shield. Heating piping shall not be seen.

-

Benches: Provide benches to protect the heating system as
shown in picture#41. The contractor shall remove all existing
wood from the gymnasium and provide new benches in
coordination with the protection of the new heating radiators as
in picture#30. Provide along the 2 main walls. Material to be in
accordance with recommendations of the manufacturer of the
radiators and in accordance with Ukrainian Fire Code.

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Electrical: Replacement of the entire electrical installation. The
contractor shall completely remove the electrical installation in this room (including lighting fixtures on the
ceiling). All loads to be connected to the new electric panel described in the third paragraph of paragraph
1.3.3. The new electrical installation for the gymnasium shall be provided with new wall mounted
receptacles (4 units) protected against impacts and a new lighting system. The lighting fixtures shall be
halogen sports type lighting fixtures, protected against impacts, and capable of providing 500 lux at any
location of the room. The lighting fixtures shall be controlled by individual switches to be located at the
entrance of the room, and they shall not be controlled by the circuit breakers of the main electric panel. A
minimum of 8 new lighting fixtures are required, to be installed at different locations. Control lighting by 4
different switches to be able to regulate the amount of lighting. All electrical conduits to be PVC recessed
along the walls. No electrical conduit shall be exposed to the view. Provide 4 electrical wall receptacles,
at the locations to be indicated by the School Director. Provide emergency exit lights.

Picture#41: Required benches

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External Windows: Replace all external windows with 5 chamber PVC profile windows. 25% of the
window surfaces shall be operable (horizontally and vertically). New windows shall be double glazing with
minimum 4-16-4. Windows shall be provided with an internal metal net protection, properly sized, so that
a tennis ball cannot go through (see picture#42). These protections shall be hinged so that they can be
opened for cleaning and maintenance of the windows.

Picture#42:Typical new
door

-

OHASIS ID-20420

Picture#43:Typical new
door

Picture#44: Provide new similar
wood racks

Doors: Remove the existing doors (4 units) and replace with new solid wood flush doors of similar size
(see picture#43). Remove all existing wood from the door openings, including frames, anchors and trims.
The doors shall be minimum 4 cm thick and provided with the required locks and hardware. Provide see
through window with 8 mm glazing. Protected against impacts. This includes the door connecting the
main gymnasium room with the entrance lobby of the school. Finishes in the areas not included in the
contract shall be restored to original conditions after replacement of the doors (i.e. school entrance
lobby). Provide doors with professional door signs in English and Ukrainian indicating:

From main school entrance lobby to
gymnasium: Gymnasium

From hallway to gymnasium:
Gymnasium

From main gymnasium to boys
locker room: Boys Locker Room

From main gymnasium to girls
locker room: Girls Locker Room

Picture#45:Typical professional door sign

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Wood racks/volleyball support: Replacement of “wood racks” in the gym. Remove existing wooden
racks and provide new ones of similar size in the same location. Provide 2 new volleyball support poles
(with one volleyball net) anchored to the walls (see picture#51)

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Basketball boards: Remove existing basketball boards. Provide 2 new professional basketball boards (2
units) and 4 “regular” basketball boards with rim at 3.05 m from finished floor surface. Professional
basketball boards shall be installed at both ends of the gymnasium and shall be made of methacrylate
backboards of 10 mm thickness (with foam protection in the bottom) properly anchored to the walls, and
with break-away basketball rims (see picture #47). The “regular” basketball boards shall simpler
basketball boards as shown in picture#46. All basketball rims to be installed at the official distance from
finished floor elevation.

Picture#46: “regular”
basketball board

Picture#48: “regular”
basketball board recently
installed in School#22 in
Sevastopol

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OHASIS ID-20420

Picture#47: Provide similar wall hung professional basketball with breakaway rim.

Picture#49: Provide similar wall hung professional basketball with breakaway rim. Picture from recently renovated gymnasium in Sevastopol.

Wall Protection: Provide wall wainscot in lowest 2 meters of walls. Material to be natural wood, linoleum
or other similar approved material (not plastic). Material to comply with Ukrainian Fire Code. See Pic#50.

Picture#50: Wall protection in recently completed School#22 in Sevastopol

Picture#51:
Volleyball pole

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OHASIS ID-20420

Floor: New flooring surface shall be completely new. The existing flooring is in poor condition. However,
its installation is apparently solid and it could be utilized as a support for the new flooring surface if
preferred by the contractor. For this reason, the contractor can choose between these two alternatives:

Utilization of the existing flooring system as the support for the new flooring surface. If this
alternative is chosen, the contractor shall correct any supporting deficiency of the new floor, and
then install the new flooring system as required by the manufacturer over the existing one, but it
shall include as a minimum over the existing flooring: Leveling wood with rubber shock absorbent,
2 layers of plywood of minimum thickness of 12 millimeters and a final wearing hard wood layer of
22 millimeters thickness. In this case, the floor elevation would be higher than the existing. The
contractor would be responsible to make all adjustments with the adjacent areas in order to
provide a solid transition between flooring surfaces with minimum trip hazards.

Complete removal of the existing wood flooring and its supporting structure. Installation of a new
sports rated natural wood flooring surface. The contractor shall remove the existing wood flooring
and support system and provide new sports rated solid natural wood flooring. Once the existing
floor is removed, the contractor shall perform any modification that may be necessary to install
the new flooring system (i.e. reroute heating lines or leveling). Leveling shall be done with wood,
and following manufacturer’s recommendations. Finished floor elevation shall be similar to the
existing one to match the elevation of adjacent areas.

Flooring system shall be specifically designed to be used in indoor sport facilities, such as basketball courts,
and the contractor shall show evidence of previous use of this flooring system for similar use. Finish material
shall be 22mm strip made of oak, beech or similar resistance hard wood. Base shall have 2 layers of
minimum 12 mm plywood, resilient polyurethane pads, vapor barrier, and required leveling wood material.
Floor shall be varnished following manufacturer’s recommendations. Floor to be installed by experienced
workers following manufacturer’s recommendations and striped for basketball and volleyball. Hollow sound of
any portion of the finished floor when bounced with a basketball shall be justification for non acceptance of
the floor. Manufacturer representative shall certify surface preparation, installation and finishes before any
payment is authorized for the sports rated wood flooring.
At least one of the site visit of the manufacturer technical representative shall be coordinated with the
Contracting Officer Representative to meet and inspect the work together on site.

Picture#52: Typical composition of a typical sports
rated basketball flooring

Picture#53: Typical composition of a typical sports
rated basketball flooring

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OHASIS ID-20420

Picture#54: Required floor finishes

Picture#55: Typical top wood assembly

The 4 pictures above show a typical floor installation for an indoor wooden basketball court. The contractor
does not need to follow these specific designs for the floor, except the thickness of the surface wood boards
that shall be minimum of 22 mm and provided with tight joints (not similar to existing flooring to be removed)
and other requirements described in the paragraphs above.
No payment will be authorized for any wood flooring until the manufacturer technical representative certifies
the correct surface preparation and the correct installation of the new flooring.
-

Ventilation: The gymnasium used to have ceiling openings that were covered by the school
administration long ago to avoid water infiltration problems. This makes the ventilation of the gymnasium
inadequate. The contract includes the design of a new ventilation system in coordination with the heating
system. The work shall include the following:

Exhaust: Natural ventilation. Provide new natural ventilation as required by Ukrainian Code for
gymnasiums of this type. The work includes providing sufficient opening to the outside. It is estimated
that new manually operated openings will be required in the ceiling. If ceiling openings are made,
these shall be provided with a metal cover in the exterior wide enough to avoid any possibility of
rain/snow getting into the gymnasium. The openings shall be capable of being manually opened,
closed, and fully regulated from the floor level (i.e. 10% open or 60% open)

Supply: In coordination with the exhaust, the contractor shall design and install an natural air supply
system. Any existing ventilation systems to remain shall be professionally cleaned.

Existing wall louvers: There are several wall louver that shall be removed and replaced with new
metal ones.

Heating: The heating capacity of the new heating system shall be properly calculated by a licensed
engineer and calculations shown to the Contracting Officer for approval. Heating shall be done by
new radiators connected with the school heating system. Electrical power for heating is not
authorized. The contractor shall connect to the building heating system at a location with proper and
sufficient capacity.

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OHASIS ID-20420

Picture#56:Door to be replaced.

Picture#57: Gymnasium room

Picture#58: Gymnasium Room

Picture#59: Basketball board and ventilation wall
louvers to be replaced

Picture#60: Existing wood racks and secondary
basketball board to be replaced with new.

Picture#61: Gymnasium room with door to be replaced
connecting with school entrance lobby

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1.3.3.2.

OHASIS ID-20420

Repairs to Locker Rooms

The project includes the complete renovation of the 2 locker rooms. Each locker room has approximately 14
m². This includes 2 separate rooms, one for boys and one for girls.

Picture#62: Area in green corresponds to the locker rooms

The work includes everything necessary to provide these areas with high quality and modern finishes,
including, but not limited to:
-

Floors: Remove existing floor tiles and the necessary fill material under these tiles in order to provide a
new leveling layer. Provide new non-slippery gres floor tiles of minimum dimensions 40x40 cm. Install
the floor tiles with joints at 45 degrees with respect to the walls (diagonally).

-

Walls: Remove wall tiles and paint from walls by manual or mechanical means. Repair any structural
damages and cracks exposed after removing the plaster. Do not use gypsum board to level the walls.
Provide new leveling plaster, and cover all vertical surfaces with new ceramic tiles (from wall to new
drop ceiling). Minimum size of tiles to be 30x30 cm. Provide decorative tiles (friso) at intermediate and
higher section of the walls. Provide wall base in coordination with new ceramic floor tiles. Provide
corner beads at all corners of tiles surfaces. Edge of ceramic tiles shall not be exposed to the view. See
requirements for wall tiles for bathrooms to be renovated.

-

Ceiling: Provide new gypsum board (green – rated for humidity atmospheres) over all ceiling surfaces.
Support the ceiling with new galvanized metal profiles, supporting the weight of the new ceiling on the
walls (not on the existing ceiling). Size the metal profiles in order to avoid any deflection on the ceiling
surfaces. Provide access gates in all rooms for maintenance purposes. Provide lighting fixtures
recessed within the new drop ceiling. Provide new drop ceiling as high as technically possible.

-

Doors: Remove all existing doors (4 in each locker room). Provide new solid wood doors of 4 cm
thickness to the hallway and to the main gymnasium area. Provide new PVC doors towards the
showers as detailed in paragraph 1.3.3.3. Provide a room sign for boys and another for girls. Provide
door stops.

-

Lockers: Provide and install 15 small metal lockers in each changing room. Provide lockers with large
openings for ventilation, rated for athletic use.

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OHASIS ID-20420

-

Bench: Provide wooden benches along the walls for each changing room. Minimum length 6 meters
long in each locker room. Provide with hangers to hang the clothing.

-

Heating: Replace the entire heating system. Provide new bimetal type aluminum radiators. Replace all
heating piping and provide recessed along the walls or provided with physical protection so that it is not
exposed to the view. Connect with building existing heating system.

-

Ventilation: Provide forced ventilation in accordance with Ukrainian regulations to the exterior of the
building. This is very important in this room to avoid bad smell. The exhaust system shall be
coordinated with the air supply, which shall be done through the doors or other means designed by the
contractor.

-

Electrical: Replacement of the entire electrical installation. Connect all electrical loads with the new
electric panel provided by the contractor for the gymnasium area. The contractor shall completely
remove the electrical installation in these room and provide a new lighting system. Use rapid start
fluorescent lighting fixtures recessed on the new gypsum board ceiling. Lighting fixtures shall be rated
for humid atmospheres. Design the lights in order to provide the minimum illumination required by
Ukrainian standards. The lighting fixtures shall be controlled by 2 toggle switches for each locker room
to be located at the entrances of the rooms. All electrical conduits to be PVC recessed along the walls
and over the ceiling. No electrical conduit shall be exposed to the view.

Picture#63: Required benches along the walls. Picture
from school#22 in Sevastopol.

Picture#64: Typical recessed lighting fixture for the rooms
with new drop ceiling

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Picture#65: Interior of locker rooms

OHASIS ID-20420

Picture#66: Interior of locker rooms. Replace radiators.
Provide new ventilation to the exterior of the facility to
avoid bad smell.

Picture#68: Interior of the locker room. Door to the left
is the door connecting with the hallway, also to be
replaced as part of this contract.

Picture#67: New required metal lockers

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1.3.3.3.

OHASIS ID-20420

Repairs and Modifications to Showers and Toilets in Locker Rooms

The project includes the modification to the existing area as stated herein:

Picture#69: Orange represents the existing layout. Green represents the new conceptual layout

-

Layout: Remove existing partitions and provide necessary brick partitions to build the conceptual
design outlines above. The basis of design is to convert the existing spaces into a larger diaphanous
area with two showers and two sinks each, providing privacy to the users. It must be noted that the
toilet/sink/shower areas have not been used in a long time, and they are completely in an abandoned
condition, with non operational fixtures and even with broken walls. The purpose and requirement of
this project is to convert these spaces into fully modern operational areas, as outlined in the conceptual
sketch shown in picture#69 above.

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OHASIS ID-20420

-

Floors: Remove existing floor tiles and the necessary fill material under these tiles in order to provide a
new leveling layer. Provide new non-slippery gres floor tiles of minimum dimensions 40x40 cm. Install
the floor tiles with joints at 45 degrees with respect to the walls (diagonally). Slope all floor surfaces
towards the new floor drains.

-

Walls: Remove wall tiles and paint from walls by manual or mechanical means. Repair any structural
damages and cracks exposed after removing the plaster. Do not use gypsum board to level the walls.
Provide new leveling plaster, and cover all vertical surfaces with new ceramic tiles (from wall to new
drop ceiling). Minimum size of tiles to be 30x30 cm. Provide decorative tiles (friso) at intermediate and
higher section of the walls. Provide wall base in coordination with new ceramic floor tiles. Provide
corner beads at all corners of tiles surfaces. Edge of ceramic tiles shall not be exposed to the view.

-

Ceiling: Provide new gypsum board (green – rated for humidity atmospheres) over all ceiling surfaces.
Support the ceiling with new galvanized metal profiles, supporting the weight of the new ceiling on the
walls (not on the existing ceiling). Size the metal profiles in order to avoid any deflection on the ceiling
surfaces. Provide access gates in all rooms for maintenance purposes. Provide new drop ceiling as
high as technically possible.

-

Ventilation: The contractor shall provide forced ventilation from the new shower rooms to the exterior
of the building. The forced ventilation shall be capable of removing the air volume of the room in
minimum of 3 minutes.

-

Sewage piping: Remove and replace all the sewage and drainage piping up to the main line in the
basement in accordance with Ukrainian regulations. The intent is to connect to the sewer piping in the
basement and to provide all new sewage/drainage/ventilation piping from the basement to the roof. All
sewage/ventilation piping shall be installed recessed behind the walls, but they shall be provided with
the necessary access points to be able to maintain every single portion of the sewage piping.

-

Water Piping: Remove all water piping. Connect the new water piping with the main water line in the
basement. Provide new cooper of high density polypropylene piping, rated for the intended use for cold
potable water. Install the water piping recessed inside the new walls and behind the new ceramic tiles.
Water piping shall not be exposed. Provide valves as required to have a fully operational water system
and to be able to isolate each room and plumbing fixture. Provide pressure test for 48 hours at
minimum of 10 bars before covering the piping.

-

Hot Water: The contractor shall reutilize the existing electric hot water heater for one of the shower
rooms. Only the water heater shall be reutilized. All existing piping shall be removed and replaced with
new. Provide one new hot water heater in the other shower room, with similar characteristics as the
existing one.

-

Doors: PVC doors without bottom threshold. There shall be air gap to allow for ventilation or air intake.

-

Electrical: Replacement of the entire electrical installation. Connect all electrical loads with the new
electric panel provided by the contractor for the gymnasium area. The contractor shall completely
remove the electrical installation in these areas and provide a new lighting system. Use rapid start
fluorescent lighting fixtures recessed on the new gypsum board ceiling rated for humid atmospheres.
Lighting fixtures shall be rated for humid atmospheres. Design the lights in order to provide the
minimum illumination required by Ukrainian standards. All electrical conduits to be PVC recessed along
the walls and over the ceiling. No electrical conduit shall be exposed to the view. No wall receptacles
shall be installed in these areas.

-

Plumbing fixtures and accessories: The project includes the removal of all existing plumbing fixtures
and accessories and their replacement with new ones as outlines in the sketches in the previous page.
Provide the following in each shower room:

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Shower: 2 showers with curtains. Provide individual shower plates for each shower. Design to
provide privacy to the users.

Sinks: Similarly to the toilets to be renovated under this project, provide 2 wall hung sinks without
pedestals supporting the weight on the floor (2 in each room – total of 4 units). Provide with only
cold water and automatic closing faucet.

Toilet: Not required

Floor drains: Provide one floor drain per
shower room.

Mirror: Provide one in the girls shower
room, recessed on the wall tiles of minimum
dimension 0.5 m², surrounded by decorative
ceramic friso.

Hand drier: Provide one electric hand drier
similar to the ones to be provided for the
toilets to be renovated under this project.

Bench: Provide one wooden bench in each
shower room.

Accessories: Provide the required soap
dispenser or holder, wall hangers, and
everything necessary to have a perfectly
finished and operational shower room.

Picture#70: Existing water heater to be reutilized and
supplemented with a new one.

Picture#71:Existing conditions in current
shower/toilet/sink areas of the existing locker rooms.
Everything to be removed, including internal partitions.

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1.3.3.4.

OHASIS ID-20420

Repairs to the Hallway and School Main Entrance Lobby

The project includes only the replacement of the doors of the locker rooms (see picture #54) and the door to
the main entrance lobby of the school. Remove all existing doors connecting with area under renovation in
paragraph 1.3.3. and all its subparagraphs and replace with new solid wood doors. This includes 4 doors
connecting with areas not to be renovated under this project. It also includes the doors of the Central Wing
bathrooms covered under a different paragraph.

Picture#72: Gymnasium Entrance door from the
main school entrance lobby. Provide new solid
wood door with see through window and
professional door sign. Restore all surfaces of the
entrance lobby to original conditions after the door
replacement.

Picture#73: Gymnasium Hallway. Replace doors to the locker
rooms and restore all conditions as they were before the
door replacement.

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OHASIS ID-20420

1.3.4. Commemorative Plaques (BASE BID)
The contractor shall provide and install 2 commemorative plaque at location to be indicated by the
Contracting Officer. The plaques shall have the following information engraved on it:



Colored Flag of Ukraine
Colored Flag of the United States of America
This text (or similar): “The renovation of this school was made possible through a donation from the
people of the United States of America to the People of Sevastopol with the support of the Office of
Defense Cooperation and US Embassy in Ukraine – Date”
Same text as above in Ukrainian.

-

Minimum thickness 8 millimeters

-

Minimum dimensions 50 centimeters wide by 35
centimeters high.

-

Resistant to outdoor weather and UV radiation.

-

Plaque to be manufactured by specialized company.

-

One of the plaques located in the exterior shall be
provided with a 1 inch methacrylate covering or other
protection against vandalism.

-

Before purchasing the plaque, the contractor shall
submit the design to the Contracting Officer for
approval.

Picture#74: Typical similar plaque provided
in a renovation project in Bulgaria

Picture#74-b: Typical similar plaque
provided in School#22 Renovation in
Sevastopol

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OHASIS ID-20420

1.3.5. Scaffolding – Manlifts – Harness for Fall Protection
In order to renovate the roof, or to work on the ceilings or walls, or to execute any other work from working
platforms, the contractor shall be required to install scaffolding or to use manlifts.
Despite the scaffolds that may be authorized by Ukrainian regulations, the contractor is only authorized to
utilize European Standard scaffolds similar to the ones shown in pictures #75 and #77. These scaffolds shall
be installed and used in accordance with manufacturer’s recommendations. In case the contractor needs to
access the façade at any particular point without the need to install scaffolds, the contractor shall use a CE
certified self-propelled man-lift, similar to the one shown in picture #78. The use of other type of scaffolds,
other non CE certified man-lifts, or any type of ladders for façade or roof work, IS NOT AUTHORIZED.
Despite the requirements of Ukrainian Law for Fall Protection, any contractor employee working on the roof
shall be protected with an approved harness properly tied to an approved lifeline. See pictures #76 and #79.
All other requirements of EM385-1-1 (Safety manual of US Army Corps of Engineers) and of Ukrainian Law
applies for every work activity included in this project.

Picture#75: Required type of scaffold

Picture#76: Required harness and lifelines

Picture#77: Required
type of scaffold

Picture#78: Acceptable man-lift

Picture#79: Required harness and lifeline

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OHASIS ID-20420

DESCRIPTION OF CONTRACT OPTIONS
1.4.

REPAIR OF SEWER SYSTEM (OPTION-1)

The work included in this contract option shall only be executed if, and only if, Option-1 is awarded. The
scope of the project includes all necessary work, alterations and modifications to have a perfectly new sewer
system in the basement of the West Wing until the point indicated in the sketch below, all in strict compliance
with Ukrainian regulations. Currently the sewer lines are in very poor condition, with leaking sewer and sewer
sitting on the floor of the basement.

Picture#80
Red: New sewer pipe; Green: Clean existing sewer pipe; Manholes: Seal the bottom and reutilize. Blue:
New underground sewer line.

The work includes 5 different elements:

1.4.1.

New Connections from basement ceiling to main sewer line

The connections from the plumbing fixtures in the West Wing to the main sewer line in the basement are
corroded. They need to be removed and replaced with new PVC piping rated for gravity sewer lines. Diameter
of the new piping shall be similar or greater than the existing ones to be replaced. Provide access for
maintenance of the sewer lines. This corresponds to ALL the sewer connections in the basement, including
where they connect with the exposed piping described in 1.4.2 and where they connect with the non-exposed
piping described in 1.4.3. This includes the drainage lines from the renovated bathrooms, and other drainage
lines from other areas not to be renovated as part of this contract, such as the sink in the central lobby of the
West Wing or the sink in some classrooms of the West Wing. Once the work is completed, with the exception
of the sewer main pipe described in 1.4.2 and 1.4.3, all sewer piping in the basement of the West Wing shall
be new PVC gravity sewer lines.
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1.4.2.

OHASIS ID-20420

New Gravity Sewer Line in Basement Hallway

This piping is exposed to the view along the main hallway of the basement (red colored in picture#80). The
existing pipe is metal and is in general good condition. However, the joints and connections are in very bad
condition. The contractor can choose to remove the pipe, clean it and reinstall with new rubber gaskets, or
provide a new PVC pipe rated for gravity sewer systems of similar dimension as the existing one. The existing
supports can be reutilized after they are properly repaired to allow for proper support of the existing or new
pipe. If PVC pipes are chosen by the contractor, the number of supports will have to be increased to avoid
any deflection of the piping. Minimum of one support for every linear meter shall be required for PVC piping.

1.4.3.

Clean existing water main from the basement hallway to the exterior concrete manhole

This section of piping corresponds to where the sewer piping is not exposed to the view. It is estimated that
the existing piping is in acceptable condition. For this reason, the contractor shall clean it using sewer piping
high pressure water cleaning device.

1.4.4.

Clean, repair and reutilize 3 exterior concrete manholes

The existing manholes are structurally sound. However the bottom of the manholes are not water proof and
therefore the roots of the nearby trees have entered the manholes, creating maintenance problems. For this
reason, the contractor shall clean and provide a waterproofing layer to the bottom of the manholes.

1.4.5.

New exterior underground sewer pipe

The project includes the excavation, removal of existing pipe and replacement with new gravity PVC pipe
rated for use in gravity sewer system, properly sloped (minimum 1% slope), backfilling the excavation and
covering the excavation areas with suitable asphalt or reinforced concrete material. This include the
connection piping between the 3 existing concrete manholes included in the scope of work. The contractor
shall restore all surfaces to their original conditions. Once the works are completed, there shall be minimum
evidence of construction activity.

Picture#81: Typical condition of sewer lines in the basement. This corresponds to paragraph 1.4.1. All piping to be
replaced with new PVC piping. Provide supports as recommended by the manufacturer.

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OHASIS ID-20420

Picture#82: Central manhole to be repaired

Picture#83: Central manhole to be repaired

Picture#84: Sewer piping to be replaced (1.4.1)

Picture#85: Leaking piping to be replaced or repaired
along the basement hallway (1.4.2)

Picture#86: Sewer piping to be replaced (1.4.1)

Picture#87: Connection from sewer piping to be
replaced (1.4.1) to main sewer line to be repaired or
replaced (1.4.2)

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OHASIS ID-20420

Picture#88: Typical lines to be replaced (1.4.1)

Picture#89: Central manhole to be repaired (1.4.4)

Picture#90: Sewer piping to be repaired or replaced
(1.4.2)

Picture#91: Leaking piping to be replaced or repaired
along the basement hallway (1.4.2)

Picture#92: Sewer piping along the basement hallway
to be repaired or replaced (1.4.2)

Picture#93: All sewer connection piping in the
basement of the West Wing to be replaced (1.4.1)

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1.5.

OHASIS ID-20420

RENOVATE FRONT FAÇADE, WINDOWS, AND ENTRANCE
(OPTION-2)

The work included in this contract option shall only be executed if, and only if, Option-2 is awarded. The
scope of the project includes the renovation of the front façade, the replacement of windows, the repair of the
entrance doors (double), the replacement of the entrance steps and the construction of an entrance ramp; all
as detailed herein, and as required by Ukrainian regulations.

1.5.1

RENOVATION OF FRONT FAÇADE

The works include the complete renovation of the front façade in the areas indicated in the drawing below:

Picture#94: Area highlighted in green corresponds to the area under the scope of work of the project

The works includes the complete renovation of the front façade, to provide it with the appearance of a
completely new facility. The contractor shall hire the services of an architect to provide the best and most
suitable technical solution. For estimating purposes, the contractor shall estimate that the façade renovation
shall require the minimum items of work:
-

-

Removal of all ceramic tiles
Removal of paint and loose plaster
Removal of natural stone tiles. The contractor can choose to only replace those natural stone tiles
that are cracked, broken or somehow damaged, only if after the replacement, there is no visual
difference between the existing and the new natural stone tiles. Any natural stone tile to remain shall
be cleaned and left with appearance of recently installed tile. Any natural stone tile shall be tapped
and removed if there possibility of the tile falling in the near future.
Providing new leveling plaster as necessary to provide perfectly leveled surfaces in those areas
without tiles. All plaster to be reinforced with required synthetic net.
Replace removed ceramic tiles with new gres ceramic tiles.
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-

OHASIS ID-20420

Provide surfaces currently plastered, with new painted plaster finish. Minimum of 2 color combination
to be selected by School Director.
Provide surfaces currently covered with natural stone tiles with natural stone finish with perfectly
uniform and appearance of new material.

1.5.2

REPLACEMENT OF WOODEN WINDOWS

The works include the replacement of the existing wooden windows with new PVC windows as specified in
paragraph 2.1. This includes the repair of the ventilation openings for the basement.
The contract also includes providing the recently replaced windows with the same finishes as the new
windows to be provided by this contract. Once the work is completed, there shall be no difference in the
finishes between the existing to remain and the new windows provided under this contract. All yellow sealing
foam shall be covered with plaster.

1.5.3

REPAIR OF ENTRANCE DOORS

The works include the repair of the existing double entrance doors (2 complete door assemblies, the external
and the internal doors). The existing doors are old and wooden, but they are made with acceptable quality,
and for that reason it is not included into the contract their replacement. However, once the repairs are
completed, the doors shall have the appearance of new doors. The contractor shall perform the following
minimum works:
-

Remove the doors
Take the doors to a furniture restoration or carpentry shop specialized in restoration.
Remove the glasses
Remove the varnish.
Remove the accessories
Grind all surfaces and make necessary repairs and reinforcements.
Provide new varnish
Reutilize the locks
Replace the hinges with high frequency heavy duty hinges
Reinstall all glasses and accessories
Reinstall on site

1.5.4

REPLACEMENT OF ENTRANCE STEPS AND CONSTRUCTION OF RAMP

The works include the repair by replacement of the entrance steps and its landing area with a new one of
similar dimensions, including providing a new entrance ramp with maximum slope of 8%. In order to build this,
the contractor shall hire the services of an architect in coordination with the work required by paragraph 1.5.1.
The works shall include providing new steps and landing area covered by new non-slippery ceramic gres tiles.
The tiles for the steps shall be specifically designed to be used in stairways. Use different pattern for vertical
and horizontal pieces. The use of regular floor tiles for the steps is not authorized. See pictures below for
requirements of typical tiles designed to be used in stairways. The finished elevation of the landing platform
shall be the same as the elevation of the entrance lobby so that there is no tripping hazard and it can be used
by people on wheelchairs.
On the landing platform the contractor shall provide a metal grid for cleaning the shoes.
The ramp shall be provided with the necessary railings. Railings shall be made of stainless steel.
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Picture#95: Main entrance

OHASIS ID-20420

Picture#96: Remove all ceramic tiles. The lower part of
the natural stone tiles is painted. Paint to be removed.

Picture#97: Doors to be repaired/restored

Picture#98: Main facade

Picture#100: All ceramic tiles to be removed.

Picture#99: Steps to be repaired by replacement.

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OHASIS ID-20420

Picture#101: Typical tiles to be used for the new steps.
Picture#102: Typical tiles to be used for new steps.

Picture#103: Stainless steel railings

Picture#104: Stainless steel railings

Picture#105: Typical broken natural stone tile. Top
piece also to be repaired. Exposed metal to be
repaired or covered. Top of window opening to be
repaired like rest of plastered finished surfaces.

Picture#106: Existing space that used to be used to
clean shoes. Landing platform to be new at the same
height as the existing.

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1.6.

OHASIS ID-20420

ADDITIONAL WINDOW REPLACEMENT (OPTION-3)

The work included in this contract option shall only be executed if, and only if, Option-3 is awarded. The works
included in this contract option include all the wooden windows in the area highlighted in the drawing below.

Picture#107: Area highlighted in green corresponds to the area requiring replacement of windows

The work includes replacing all the wooden windows in the Central Wing of the school. This includes the
dining room, kitchen and other windows of the wing. The windows of the gymnasium and the windows of the
front façade, are already included in other sections of this contract, and therefore their replacement is not part
of Option-3.
The technical requirements for this item of work is included in paragraph 2.1

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1.7.

OHASIS ID-20420

ADDITIONAL ROOF REPAIR (OPTION-4)

The works included in this contract option shall only be executed if, and only if, Option-4 is awarded. The
works included in this contract option include the roof repair to the red highlighted areas of picture#108 below.
The technical requirements to repair the roof are exactly the same as the requirements to repair the roof
described in paragraph 1.3.1

Picture#108: Green: Area requiring roof repair included in the Base-Bid
Red: Additional area requiring roof repair included in Option-4

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OHASIS ID-20420

2. GENERAL TECHNICAL REQUIREMENTS
2.1.

WINDOWS

The scope of work includes the replacement of some exterior windows of the of the building as indicated in
the description of work. These requirements apply to all the windows that need to be replaced as part of this
contract.
The contractor shall make the required adjustments and repairs to the window opening on the walls before
installing the new windows. The contractor is responsible to visit the site, to take note of the existing
conditions of the window openings and adjacent walls and to make all required measurements to quantify the
amount of work required by this contract.

2.1.1.

Exterior Windows - General

The contractor shall completely remove the indicated exterior wooden windows, including all wood framing,
trims, anchors and supports. This includes windows of several sizes, that the contractor will have to quantify
and measure prior to submitting their bid. The contractor shall replace the wooden windows with new PVC
framed windows (minimum 5 chamber profiles) with double glazing of minimum (4-16-4).
The new windows shall operate similar as the existing ones. In other words: if a window has 2 operational
panels, the new windows shall have two operational panels of approximately similar dimensions, but the
opening panels/leaves of the windows shall open vertically and horizontally. For estimating purposes, the
contractor shall estimate that 33% of the window surfaces shall be operational.
The new PVC windows shall be perfectly finished inside and outside. The joints between the building and the
windows shall be perfectly sealed as seen in pictures below for a typical installation (typical yellow foam
cannot be seen). Contractor to provide PVC sill inside as seen in the pictures below and outside sills made of
aluminum or other approved material (i.e. natural marble or exterior rated special ceramic tiles).
Contractor is responsible to restore the adjacent interior and exterior wall surfaces to their original condition.
The contractor shall repair, patch and paint as necessary in order to restore everything to the original
conditions. There shall be no difference between the existing walls and the repaired surfaces after the
installation of the new windows. For this reason, the contractor needs to inspect the existing conditions of the
walls adjacent to the windows to be replaced in order to measure and quantify the amount of work required by
this contract.
The operation of the new windows shall be similar to the existing windows, but the operational panels/leaves
of the new windows shall open both horizontally and vertically.
Where there are security bars or grid, the windows shall be designed so that they are perfectly operational
(i.e. they shall not open to the outside if there are security bars outside).
Provide aluminum insect screens in the exterior of all operational panels of the bathroom, kitchen and dining
room windows. The insect screens shall be removable and shall be provided by the manufacturer providing
the new windows required by this project.

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2.1.2.

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Exterior Windows – Materials

The new windows shall be minimum of 5 chambered PVC profile with double glazing 4-16-4 (unless specified
otherwise). They shall be provided with the required quality certificate in Ukraine for the intended use of the
windows.
In the bathrooms, the contractor shall include non
transparent glazing and mosquito nets.
Operation of the panels of the new windows shall be
similar to the existing ones. Operational panels of
the windows shall be designed in coordination with
the security or protection bars in order to be able to
open and to be cleaned.

Picture#109: Window leaf opening horizontally and
vertically

2.1.3.

Picture#110: Typical window profile

Exterior Windows – Installation

The contractor shall completely remove the existing wood materials from the window openings on the walls.
Some of the existing windows are in general double windows, therefore the contractor shall repair and
prepare the openings in the walls to install one single window with double glazing.
It is anticipated that during removal of the existing windows, the contractor will damage the adjacent walls,
especially during the removal of the window sills. The contractor shall properly install the new window sills
and repair the wall surfaces so that there is no difference between the existing and the repaired walls.
The exterior window sills shall be properly sloped away from the building in order to drain the rain water away
from the building. The lower window frames shall be properly provided with water drains.

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Picture#112: Typical PVC window installation. Seal
all areas around the new windows. Foam not
exposed.

Picture#111: Typical exterior PVC window
installation

Picture#113: Typical PVC window installation with
new PVC sill inside and aluminum outside.

2.1.4.

Picture#114: Typical PVC window installation. PVC
sill inside and aluminum outside.

Security Bars for Windows

Some of the windows in the school are currently provided with security bars of different types and designs.
This project includes the removal, repair and reinstallation of the existing security bars.
The security bars shall be sandblasted, primed and painted with 2 coats of paint (color to be selected by
School Director)
The contract includes any required modification to the security bars in order to properly anchor them to the
wall openings for the windows. The security bars shall not be anchored to the windows, but they shall be
anchored to the building structure. Anchoring metal shall be of the same size as the size of the metal in the
security bars.
Once the repaired security bars are installed, they shall have the appearance of new security bars. The
installation of the security bars shall comply with applicable Ukrainian regulations. If the Ukrainian
regulations require additional modifications to the security bars, such as the installation of hinges in
order to open some of them, these requirements are included in the scope of work of this project.
Contractor to verify Ukrainian regulations before submitting their bids.

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Picture#115: Typical security bars for windiws included in Option-3

2.1.5.

Existing PVC Windows

Some of the exterior windows of the building under the scope of work of this contract have been recently
replaced by the school. These windows shall not be replaced as part of this contract. However this contract
includes the additional required work to make them look the same as the new ones to be provided under this
contract.
The contractor shall provide proper PVC sills inside and aluminum (or other approved material) sills outside to
make them have the same appearance as the rest of the new windows. The contractor shall provide proper
seal around these windows, so that the “yellow” sealant foam is not exposed.
The contractor may have to remove and reinstall the entire windows to accomplish the work required by this
contract, to make them have the same appearance as the new windows to be provided and install under this
project.

2.1.6.

Gymnasium Windows

This project includes the complete renovation of the gymnasiums. In addition to all the requirements
for exterior windows, the windows in the gymnasium shall be provided with additional metal
protection against the impact of balls. These protections shall be designed for the size of a tennis
ball and shall be provided with hinges, so that they can be easily open to be able to clean or
maintain the new windows.

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2.1.7.

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Smaller and basement windows

The contract includes replacing all exterior windows in the areas under the scope of work of the contract,
included the ventilation for the gymnasium as well as other wall openings.

Picture#116: Typical ventilation window or opening for basement

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3. PROJECT OBJECTIVES
3.1 Mission Statement

The project is to improve the environment of the users of this School, and thus, improve the quality
of their education.

3.2 Project Specific Priorities
3.2.1 Sustainable Principles
Integrate sustainable principles into the development and construction of the project. Reduce the
total cost of ownership of the facility using a whole building, life-cycle approach.
Provide integrated sustainable principles and features to minimize the energy consumption of the
facilities; conserve resources; minimize adverse effects to the environment; and improve occupant
productivity, health, and comfort.

3.2.2 Energy Conservation
Integrate energy conservation principles into the development and construction of the project.
Provide energy efficient lighting fixtures.

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4. PROCEDURE
This construction contract is based on 3 principles:
-

Strict compliance with US contracting regulations
Strict compliance with Ukrainian technical and legal regulations
Strict compliance with US and Ukrainian Safety regulations

The contractor shall provide a Construction Permit from the Municipality, or the competent
Ukrainian authority authorizing the works included in this contract, or a letter certifying that a
Construction Permit is not required by Ukrainian Law for the scope of work of this contract.
Construction shall be in accordance with sound construction practices, and shall conform to the
latest revision/edition of the codes, criteria, and standards referenced below except as otherwise
indicated by this Request for Proposal. Construction shall also comply with applicable codes,
ordinances and regulations of Ukraine governing life/safety, fire protection, building construction,
conveying and electrical systems in effect during this contract, except where specifically stated
herein. Any material installed that does not meet the requirements of this Technical Specification
and/or applicable codes, ordinances and regulations will be removed and reinstalled at Contractor’s
expense.

4.1 Permit/Authorizations before and during construction
The contractor is responsible to coordinate, request, pay for any applicable fee and obtain the
required construction permits and authorizations that are required for the works included in this
construction contract as required by Ukrainian Law. No work shall commence at the job site until
the contractor shows sufficient evidence that they have complied with all legal and administrative
requirements of Ukrainian legislation.
The contractor shall show licenses or other verifiable evidence that they are legally authorized to
perform the works described in these technical specifications in UKRAINE.
All requirements of Ukrainian legislation in order to execute this construction contract, such as
declaration of works, information for commencement of works to local state administration, Fire and
Technical Safety, registration of appropriate inspection declaration, obtaining the written consent of
the owner of the facility, etc, are part of the construction contract.
All requirements of these Web Pages are considered an integral part of this contract. The contractor
shall include in their bids the costs of carrying out all requirements of Ukrainian legislation in order
to execute and manage this construction contract in strict compliance with Ukrainian legislation.
http://zakon2.rada.gov.ua/laws/show/466-2011-п
http://gost.at.ua/load/normativnye_dokumenty/derzhavni_budivelni_normi_dbn/12
The construction contract, by signing the award document, is thereafter delegated with the required
authority and/or responsibility to obtain all required documents. The US Government remains at the
disposal of the construction contractor for any assistance that could be provided, or to provide a
letter with official delegation of authority. But it is the contractor’s responsibility, and part of this
construction contract, to obtain all required permits, authorizations and to coordinate with
competent local authorities before construction and during construction.
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Currently all construction projects in Ukraine are separated depending on category of complexity.
Category of complexity may influence directly on the procedures of receipt of proper city planning
(permitting) documents. Construction site may be attributed to appropriate category of complexity
either by designer or by the Customer.
Category of complexity of construction site is determined accordingly to state norms and standards
considering grade of consequences (responsibility) of such a construction site.
Grade of consequences (responsibility) of construction site is determined according to State
Construction Norms of Ukraine (ДБН В.1.2-14-2009) «General principles of providing reliability
and structural safeness of facilities, construction structures and foundations» according to levels of
possible economic damages and (or) other losses, connecting with suspension of operation or site
integrity loss.
Project documentation for facilities construction is developed in the form of procedures determined
by order of Ministry of Regional Development, Construction and Housing of Ukraine dated 16.05.11
#45 («Acceptance of project documentation working out order») and also Law of Ukraine «Control
of city planning activity». To provide a design of construction project Customer has to supply Prime
Designer with input project data.
Input project data may consist of:

City planning conditions and restrictions,
Technical specification, which includes grounded requirements of the Customer to planning,
architectural, engineering and technological decisions and properties of the facility, its main
parameters, cost and construction arrangement and are working out with consideration of city
planning conditions and restrictions and technical terms as well.

Construction Design Terms (Technical Specification) is developed and approved by Customer
including acceptance of investor and Prime Designer. Approval of Construction Design Terms is
implemented through signing and stamping.
Renovation Terms for working out project documentation is developed considering requirements of
state construction regulations «Structure, content, order of development, acceptance and approval
project documentation to renovate cultural facilities».
Both Prime Designer and Customer should determine grade of consequences (responsibilities) of
construction facility and its category of complexity, on the basis of which the number of design
stages is established.
Design stages:
for facilities of 1st and 2nd categories of complexity design is implemented:
 single stage – working draft stage (WDS);
 double stage – for facilities of non-production purpose – draft stage (DS), and as for facilities
having production purpose and linear facilities of engineering and transport infrastructure – preinvestment feasibility study (PIFS), and for both – WDS;
for facilities of 3rd category of complexity design is implemented in two stages:
 plan stage (PS);
 working documentation stage (WDoS)
for facilities of 4th and 5th categories of complexity design is implemented in three stages:
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for non-production facilities – DS, or having grounded Customer`s decision – PIFS, and as for
production facilities and linear facilities of engineering and transport infrastructure – PIFS, PS,
WDS.
Customer and Prime Designer may take the agreed decision as to the number of design stages.
When the project is developed depending on the project category of complexity, the 4th and 5th
categories of complexity are subject to compulsory expertise
- keeping sanitary and
epidemiological standards, ecology, labor protection, energy savings, fire, man-caused, nuclear
and radiation safeness, tightness, reliability, durability of buildings and structures, its` operational
safeness and engineering securing.
Construction projects of 1st and 2nd categories of complexity are not subject to obligatory expertise.

Implementation of construction works
All construction facilities according to Ukrainian regulations «Control of city planning activity»
depending on complication of architectural and construction decisions and/or engineering equipping
are split up into several categories of complexity
Depending on category of complexity Customer is granted the right to fulfill construction according
to indicated Law in case:
- start of construction (preparatory) works notification is submitted to proper State Inspection of
Architectural and Construction Control;
- start of construction (preparatory) works declaration is registered;
- construction (preparatory) permission is issued by appropriate inspection and is granted to the
Customer.
To receive the construction (preparatory) permission as to construction facilities of the 1st–3rd
categories, Customer is obliged to register (submit) start of construction declaration. Appropriation
of such facilities to the 1st- 3rd categories of complexity is implemented by any project entity and
construction Customer according to state construction norms and regulations considering the grade
of consequences (responsibility) of such a construction facility.
Prior start of construction (preparatory) works as to construction facilities of the 4th – 5th categories
of complexity, Customer is obliged to receiving construction permission. The order of attributing of
construction facilities to the 4th and 5th categories of complexity is determined by Cabinet of
Ministers of Ukraine.
The order of submission and document forms which afford a right of fulfillment construction
(preparatory) works is determined by Cabinet of Ministers of Ukraine.
According to clauses of Law of Ukraine «Control of city planning activity» period of registration of
declaration in an appropriate inspection is five working days, and as for construction permission –
ten working days from the record date of proper statement.
Also it is necessary to mention that in case construction permission is delegated to another
Customer or either change of a Prime Contractor, Contractor or persons responsible for
implementation of author supervision, or responsible work executers, Customer (Client) must inform
appropriate inspection regarding such changes within three days.
If construction permission was received by the Customer, replacement of either Customer or Prime
Contractor or Contractor, Customer is obliged to re-process this permission again and such
procedure wouldn`t stop construction process. In case of replacement of persons responsible for
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author and technical supervision, or responsible work executers Customer is obliged to informing
State Inspection of Architectural and Construction Control, which issued this permission, concerning
these alterations within three days from the moment of occurrence.
According to the law, Customer is responsible for fulfillment of construction (preparatory) works
without providing information to appropriate inspection concerning beginning, either with nonregistered declaration or without received permission from inspection.
Acceptance of operation of completed construction facilities, which may be considered as 1st and 3rd
categories of complexity, and facilities construction of which were implemented under Construction
Passport, is accomplished through registration of Declaration of Availability for Service which had
been initially provided to the State Inspection of Architectural and Construction Control.
Acceptance of operation of completed construction facilities, which may be considered as 4th and 5th
categories of complexity, is accomplished according to Availability for Service Act through providing
proper certificates by State Inspection of Architectural and Construction Control.

4.2 Start of Construction
The Project Manager (PM) or Contracting Officer Representative shall authorize the start of
construction. This authorization to start will not be given until the contractor:
-

Provide a written evidence that they comply with all legal requirements in Ukraine in order to
perform the works described in these PTS.

-

Provides copy of the required permits or authorizations from the competent Ukrainian
authority authorizing the execution of the works.

-

Provides technical information for the proposed materials and equipment to be used for the
project. Only materials and equipment previously accepted by the Contracting Officer
Representative shall be brought to the job site.

-

The Contracting Officer Representative accept their Accident Prevention Plan. See Annex 1
for the requirements of this Plan

-

The Contracting Officer Representative accept their Quality Control Plan. See Annex 2.

-

The Contracting Officer Representative accept their Construction Schedule

-

Construction Sign is placed on site (see paragraph 4.10)

4.3 Scheduling Requirements / Phasing
All work shall be completed within 330 calendar days after project award.
The school shall remain in operation during the execution of the works. For that reason the contractor shall
closely coordinate the construction activities with the School Director.

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4.4 Construction Schedule (bar chart is authorized).
Perform all work within 330 calendar days after contract award. Within 15 days after contract award,
the contractor shall provide a construction schedule including a minimum of 20 activities.

4.5 Accident Prevention Plan
SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE
CHILDREN, WORKERS, STAFF OF THE FACILITIES, AND GENERAL PUBLIC SHALL TAKE
PRECEDENCE OVER ANY OTHER FACTOR.
Within the timeframe allowed for the final design submission, the Contractor will prepare and submit
an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety
Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the
workers, the staff of the facilities, the general public, the children and the equipment on the job site.
The Plan shall clearly define the measurement that the contractor will implement to guarantee that
this personnel will not be exposed to any hazards as a result of this construction contract.
Additionally, the safety plan must address types of personnel protective equipment to be used by
personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety
incidents, and training utilized to familiarize employees with safety policies and practices. The
contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever
the requirements of this manual are more stringent than the requirements of the Ukraine Safety
Law.
No work shall start at the job site until the Accident Prevention Plan is received and accepted by the
US Government representative. In Annex 1 of this document, it is included the requirements and
checklist to prepare this Plan.
Ukrainian Safety Code and EM385-1-1 must be strictly followed. The contractor is responsible for
the safety of the workers, the safety of the users of the facility and the general public.

4.6 Language
All communication and correspondence between the contractor and the Government personnel
shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices,
shop drawings and submittals, quality control reports, computations, and all correspondence
pertaining to this contract, in the English language; but the Contractor may, for his own record
purposes, prepare them in the local language (Ukrainian or Russian). All correspondence to and
from the Contracting Officer shall be in the English language. In case of dispute or claim, the
English version will govern.
Immediately after award, the contractor shall appoint an English speaking representative, with
cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral
right to disapprove this person if it is found that his English language capacity is not sufficient to
perform the duties required for such position.
For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the
contractor shall provide somebody capable of representing the construction company who can
communicate in English language or the contractor shall provide a translator to translate from
English to Russian/Ukrainian languages.
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4.7 Submittals – Technical Information
The contractor shall provide technical information on all materials and equipment to be incorporated
to the job site. This information must be sent to and accepted by the Project Manager before they
are purchased by the contractor. Any material or equipment utilized at the job site that is not
approved by the representative of the Contracting Officer and that if found not to comply with the
requirements of this contract (or Ukrainian Legislation) shall be removed at no cost to the US
Government.

4.8 Pictures
The contractor shall send weekly and representative digital pictures of their construction by e-mail
once construction starts, showing construction progress. These pictures shall be used to monitor
the contractor’s performance and to validate the progress monthly invoices.

4.9 Quality Control Plan
Within the timeframe allowed for the final design submission, the Contractor will prepare and submit
a Quality Control Plan describing personnel, procedures, tests and installation techniques that he
plans to perform to ensure the quality required by these Technical Requirements and his design is
obtained.
In Annex 2, it is included a guideline to prepare this Plan.

4.10 Construction Sign
Immediately after award the contractor shall prepare and install on site a construction sign with the
following characteristics and information on it:
-

-

Wood / plasticized sign with minimum
dimensions 2 meters wide by 1 meter high
Letters and logos prepared by an
specialized company and designed for
outdoor installation
Flags of Ukraine and the United States of
America
The following text: THE RENOVATION OF
THIS SCHOOL IS FUNDED BY THE
UNITED STATES EUROPEAN COMMAND
AND PROVIDED TO THE CIVILIAN
COMMUNITY OF UKRAINE IN
COOPERATION WITH THE SEVASTOPOL
CITY ADMINISTRATION. EXECUTIVE
AGENT: US EMBASSY IN UKRAINE.
CUSTOMER: US NAVAL FACILITIES
ENGINEERING COMMAND. PRIME
CONTRACTOR:?
Start and completion dates.
Same text in Ukrainian/Russian.

Picture#117: Typical construction sign from School#22
Renovation in Sevastopol

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4.11

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Payment

Payment shall be performed as required by US Administrative Requirements. See Contract Clauses
pertinent to Payment procedures.
** NO ADVANCE PAYMENT IS AUTHORIZED **
Payment shall be perform following the principle of payment for completed work. Payment shall be
phased as detailed herein:
-

Partial monthly payments as agreed with the US Representative, as work is being
completed and accepted

-

Maximum of 80% (cumulative) is authorized until the final inspection is completed and all
potential deficiencies are corrected. No payment over 80% is authorized until all work
included in the contract is completed.

-

Final invoice (100%) shall be paid once final inspection is completed and all potential
defects identified in the final inspection are properly corrected.

Together with each invoice, the contractor shall provide:
-

Official invoice

-

Filled Contractor’s Safety Self Evaluation Form

-

Invoice Statement: With this text signed by a responsible person from the company
(ideally the one that signed the contract):
I hereby certify, to the best of my knowledge and belief, that:
(1) The amounts requested are only for performance in accordance with the specifications, terms, and
conditions of the contract;
(2) All payments due to subcontractors and suppliers from previous payments received under the contract
have been made, and timely payments will be made from the proceeds of the payment covered by this
certification, in accordance with subcontract agreements and legal requirements of the Republic of Ukraine;
(3) This request for progress payments does not include any amounts which the prime contractor intends to
withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the
subcontract; and
(4) This certification is not to be construed as final acceptance of a subcontractor’s performance.

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Occupancy of the building

The facility will remain operational during the performance of works. Daily coordination with the
Director of the School will be absolutely necessary and required as part of this contract.
The facility will be occupied by staff and users of the facility (students and parents). The safety of
the users of the facility, as well as the general safety of the job site, shall be the first priority of the
construction contractor. Children shall be properly separated from the construction areas by
means of proper fences or barricades to be provided by the contractor. Strict compliance with
Ukrainian occupational safety and health regulations and with EM385-1-1 is required by this
contract.

4.13

Payment for Utilities

The contractor is responsible to pay for any additional consumption of heat or electricity, which may
be required for the execution of these works.
For electricity: They shall pay directly to the utility company
For heating: They shall pay to the agency, entity or company providing heating. Calculation shall be
done proportionally and interpolating in relation with the energy consumption of the facility.

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5. GENERAL WORK REQUIREMENTS
The general requirements of this specification are contained in paragraph 5. The following
requirements are in addition to paragraph 5.

NOTE: This is an American document, and this note is to define the way in which numbers are
presented herein:
1,000 = one thousand
3,500 = three-thousand five-hundred
1.08 = one and eight hundredths
0.1 = one-tenth

5.1 REFERENCE STANDARD
Construction shall be in accordance with sound construction practices, and shall conform to the
latest revision/edition of the codes, criteria, and standards referenced herein; except as
otherwise indicated by this Request for Proposal.
Construction shall also comply with applicable codes, ordinances and regulations of Ukraine
governing life/safety, fire protection, building construction, conveying, HVAC (heating ventilation
and air conditioning) systems, plumbing systems and electrical systems in effect during this
contract, except where specifically stated herein. Any material installed that does not meet the
requirements of this Technical Specification and/or applicable codes, ordinances and
regulations will be removed and a new one reinstalled at Contractor’s expense.
In the next paragraphs, we can find the General Work Requirements and Technical
Specifications for the work requested and included in this project.
For those items required to complete the Scope of Work, which are not specified herein,
the contractor shall follow the applicable Ukrainian Codes and Regulations.

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5.2 CONCRETE
The work shall be performed as required by the scope of work of this project.
The construction documents for structural concrete construction shall include:
-

5.2.1

5.2.2

The specified compressive strength of concrete at the stated ages or stages of
construction for which each concrete element is designed
The size and location of structural elements, reinforcement, and anchors.
Anchorage length of reinforcement and location and length of lap splices.

CONCRETE MATERIALS

5.2.1.1

Cement shall be Portland cement approved to be used in Ukraine.

5.2.1.2

Locally available aggregates shall be provided in accordance with Ukrainian
Code. Aggregates provided shall produce concrete of adequate strength and
durability in accordance with requirements of this RFP and Ukraine Code.
Nominal maximum size of aggregate shall not be larger than:
-

1/5 the narrowest dimension between sides of forms, nor

-

3/4 the minimum clear spacing between individual reinforcing bars or
wires or bundles of bars.

5.2.1.3

Water used in mixing concrete shall be clean and free from injurious amounts
of oils, acids, alkalis, salts, organic materials or other substances that are
deleterious to concrete or steel reinforcement

5.2.1.4

Steel reinforcement shall be corrugated steel bars. Minimum yield (elastic)
strength of 500 MPa with 12% elongation and 550 MPa tensile strength.

5.2.1.5

Admixtures shall be in compliance with locally approved authority having
jurisdiction.

5.2.1.6

Use material for curing concrete.

5.2.1.7

Honey combing in concrete shall be repaired with approved epoxy based
mortar with similar strength as the concrete used.

CONCRETE FORMWORK
5.2.2.1

Forms shall result in a final structure that conforms to the shapes, lines, and
dimensions of the members as required by the design drawings and specifications.

5.2.2.2

Forms shall be substantially tight to prevent leakage of material.
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5.2.2.3

Forms shall be properly braced or tied together to maintain position and shape.

5.2.2.4

Design of formwork shall consider: rate and method of placing concrete;
construction loads – including vertical, horizontal, and impact loads.

5.2.2.5

Forms shall be removed in such a manner as not to impair safety and serviceability
of the structure. Concrete exposed by form removal shall have sufficient strength not
to be damaged by removal operation.

CONCRETE REINFORCEMENT
5.2.3.1

Reinforcing bars with standard hooks shall meet the following dimensional
requirements:
-

5.2.3.2

180 degree bend plus 4xbar diameter extension, but not less than 65 mm
90 degree bend plus 12xbar diameter extension at free end of bar.

For stirrups and tie hooks:
-

#16 bars and smaller, 90 degree bend plus 6xbar diameter extension at free end
of bar
#19, #22, and #25 bars, 90 degree bend plus 12xbar diameter extension at free
end of bar
#25 bar and smaller, 135 degree bend plus 6xbar diameter extension at free end
of bar

5.2.3.3

Diameter of bend measured on the inside of the bar, other than for stirrups and ties
in sizes #10 through #16 shall not be less than the values shown in the table below.

5.2.3.4

Inside diameter of bend for stirrups and ties shall not be less than 4xbar diameters
for #16 bar and smaller. For bars larger than #16, diameter of bend shall be in
accordance with table below.
Bar size
#10 through #25
#29, #32, #36
#43 and #57

5.2.4

Minimum Diameter
6 x bar diameters
8 x bar diameters
10 x bar diameters

5.2.3.5

All reinforcement shall be bent cold.

5.2.3.6

Reinforcement partially embedded in concrete shall not be field bent.

PLACING CONCRETE REINFORCEMENT
5.2.4.1

Reinforcement shall be accurately placed and adequately supported before concrete
is placed and shall be secured against displacement. Vibration equipment to improve
distribution of the concrete in the formwork is acceptable when used as
recommended by Ukrainian Code. Concrete shall not be moved horizontally with the
use of vibrators.
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5.2.4.2

The minimum clear distance between parallel bars in a layer shall be equal to the
diameter of the bar, but not less than 1 inch (25mm).

5.2.4.3

Where parallel reinforcement is placed in two or more layers, bars in the upper layers
shall be placed directly above bars in the bottom layer with clear distance between
layers not less than 1 inch (25mm).

5.2.4.4

In spirally reinforced or tied reinforced compression members, clear distance
between longitudinal bars shall not be less than 1.5 x bar diameter nor less than 1.5
inches (38mm).

5.2.4.5

Clear distance limitation between bars shall apply also to the clear distance between
a contact lap splice and adjacent splices or bars.

5.2.4.6

In walls or slabs other than concrete joist construction, primary flexural reinforcement
shall not be spaced farther than three times the wall or slab thickness, or farther
apart than 18 inches (455mm).

5.2.4.7

At the time concrete is placed, reinforcement shall be free from mud, oil, or other
nonmetallic coatings that decrease bond.

5.2.4.8

The following minimum concrete cover shall be provided for reinforcement:
a. Concrete cast against and permanently exposed to earth:

75 mm

b. Concrete exposed to earth or weather:
#19 bar through #57 bars
#16 bars and smaller

50 mm
50 mm

c. Concrete not exposed to weather or in contact with ground:
Slabs, walls, and joists:
#43 and #57 bars
#36 bars and smaller
Beams, columns:
Primary reinforcement, ties, stirrups, spirals
Shells, folded plate members:
#19 bar and larger
#16 bar and smaller

5.2.5

50 mm
25 mm
40 mm
25 mm
20 mm

CONCRETE MIXING
5.2.5.1

All concrete shall be mixed until there is a uniform distribution of materials and shall
be discharged completely before mixer is recharged.

5.2.5.2

Job mixed concrete shall be mixed in a batch mixer approved by the locally approved
authority having jurisdiction (Ukraine). The mixer shall be rotated at a speed as
recommended by the manufacturer. The mixing shall be continued for at least 1-1/2
minutes after all materials are in the drum. A detailed record shall be kept to identify
the number of batches produced, proportions of materials used, approximate location
of final deposit in structure and the time and date of mixing and placing.
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CONCRETE CONVEYING
Concrete shall be conveyed from mixer to place of final deposit by methods that will prevent
separation or loss of materials. Conveying equipment shall be capable of providing a supply
of concrete at site of placement without separation of ingredients and without interruptions
sufficient to permit loss of plasticity between successive increments.

5.2.7

CONCRETE DEPOSITING
Concrete shall be deposited as nearly as practical in its final position to avoid segregation
due to rehandling or flowing. Placing of concrete shall be performed at such a rate that
concrete is at all times plastic and flows readily into spaces between reinforcement.
Concrete that has partially hardened or been contaminated by foreign materials shall not be
deposited in the structure. Retempered concrete that has been remixed after initial set shall
not be used. Placing of concrete shall be continuous until placing of panel or section, as
defined by its boundaries or predetermined joints is completed. Top surfaces of vertically
formed lifts shall be generally level. All concrete shall be thoroughly consolidated by suitable
means during placement and shall be thoroughly worked around reinforcement and
embedded fixtures and into corners of forms.

5.2.8

CONCRETE CURING
Curing of concrete shall be performed in accordance with the locally approved authority
having jurisdiction. At a minimum concrete shall be maintained above 10˚C and in a moist
condition for at least the first 7 days after placement.

5.2.9

HOT WEATHER CONCRETE
Concrete placement operations in hot weather conditions shall be performed in accordance
with the locally approved authority having jurisdiction. During hot weather, proper attention
shall be given to ingredients, production methods, handling, placing, protection, and curing
to prevent excessive concrete temperatures or water evaporation that could impair required
strength or serviceability of the member or structure.

5.2.10 COLD WEATHER CONCRETE
Concrete placement operations in cold weather conditions shall be performed in accordance
with the locally approved authority having jurisdiction. Provide and maintain 10 degrees
Celsius minimum concrete temperature. Do not place concrete when the ambient
temperature is below 5 degrees Celsius. Cover concrete and provide with a source of heat
sufficient to maintain 10 degrees Celsius minimum while curing.

5.2.11 CONCRETE TESTING
Concrete shall be tested by field technicians qualified in accordance with the Ukraine Code.
Tests shall be performed on fresh concrete at the job site; prepare specimens required for
curing under field conditions; prepare specimens required for testing in the laboratory, and
record the temperature of the fresh concrete when preparing specimens for strength tests.
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Technicians qualified in accordance with the locally approved authority having jurisdiction
shall perform laboratory tests.
Sampling shall be performed at the rate required by the jurisdiction having authority. If not
specified, samples for strength tests of each class of concrete placed each day shall be
taken not less than once a day, nor less than once for each 115 m3 of concrete, nor less
than once for each 460 m2 of surface area for slabs or walls.
On a given project, if total volume of concrete is such that frequency of testing required
would be less than five strength tests for a given class of concrete, tests shall be made from
at least five randomly selected batches or from each batch if fewer than five batches are
used.

5.3

EXTERIOR ENCLOSURE
The façade repair is included in a contract option.

5.3.1

WALL REPAIRS
The Contractor shall remove loose paint and plaster and shall repair any cracks in those
areas of the façade included in the contract. Cracks shall be repaired by filling with nonshrinking grout.

5.3.2

EXTERIOR WINDOWS:

Only the existing wood windows shall be replaced. Windows shall be integral colored or coextruded color PVC, welded and reinforced corners with reinforcing members. Use minimum of
5 chamber PVC profiles. The windows shall be operable, provided with an integral insect screen
for the bathrooms and opening limiting hardware and clear double glazing (4-16-4). Window
shall include the PVC frame, sills, and anchors required to secure the material in place. Follow
the manufacturer’s recommendation for the installation of the new windows.
Windows for bathrooms shall have non-transparent glazing.

5.4

INTERIOR CONSTRUCTION
Provide the design and installation in accordance with paragraph 5, General Performance
Technical Specification. The Contractor shall provide all plant, labor, material, and
equipment necessary to provide, deliver and place the interior construction as required by
the contract and as specified herein.
Threshold of the new doors shall not create any tripping hazard. New doors shall have 3
frames (2 laterals and one top).

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INTERIOR WOOD DOORS
Interior doors specified to be solid wood shall be standard solid wood as detailed in the
Project Description. All interior door frames shall be wood to match the doors. Provide door
hardware as required to hang, swing, lock and operate doors. Provide proper and
aesthetically pleasant door thresholds for all doors in the school, providing proper transition
from one type of floor to another where applicable.
Provide the design and installation in accordance with paragraph 5, General Performance
Technical Specification.
The Contractor shall provide all plant, labor, material, and equipment necessary to provide,
deliver and place interior finishes as required by this RFP. In particular, this section refers to
the patching, painting and finishes that will be require inside of the building as a result of the
SOW of this project.

5.4.2

FLOOR FINISHES
Provide floor systems as required by the description of work. Install tile systems in
accordance with manufacturer’s instructions. Coordinate with ceramic, linoleum, laminate
and wood accessories for modularity. Include all trim pieces, caps, stops, and returns to
complete installation.
Provide samples of floor manufacturer’s full range of colors and styles to the School Director
for selection. Floor materials shall be a minimum of one grade above manufacturer’s base
grade for the material complying with contract requirements described in the description of
the work.
* Ceramic floor tiles: Minimum size of floor tile shall be 40 x 40 cm. Minimum of one grade
over the manufacturer’s base grade. Provide anti-slippery tiles. Colored grout for tile floor
system shall be factory sanded Portland cement, Latex-Portland cement, or Epoxy. Provide
tile joint grout sealer on white, light colored areas that are routinely exposed to water and
liquid cleaning materials, entrance areas, and areas that require a high degree of stain
resistance, and as required by the manufacturer.
Mortar for tile floor system shall be Portland cement, Latex-Portland cement, or Epoxy. Floor
tile is to be matt finished, non-slip, fired clay mosaic tile flooring. Tile shall be placed in a
mortar bed. Grout tile joints once tiles are placed and grout bed has dried. Slope tile floors
at the main entrance canopy towards the outside of the building.
* Sport rated wood flooring: This floor shall be used for the gymnasium. The contractor shall
remove the existing wood flooring and support system and provide new sports rated solid
natural wood flooring. Once the existing floor is removed, the contractor shall perform any
modification that may be necessary to install the new flooring system (i.e. reroute heating
lines or leveling). Flooring system shall be specifically designed to be used in indoor sport
facilities, and the contractor shall show evidence/proof of previous use of this flooring
system for similar use. This floor shall be varnished following manufacturer’s
recommendations. Floor to be installed by experienced workers following manufacturer’s
recommendations and stripped for basketball and volleyball. Hollow sound of any portion of
the finished floor when bounced with a basketball shall be justification for non acceptance of
the floor. Manufacturer representative shall certify surface preparation, installation and
finishes. No payment will be authorized for any wood flooring work if it is not certified by the
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manufacturer, stating that it was installed in accordance with their recommendations,
including the surface preparation.
5.4.3

Wall Base Finishes

Wall base for transition between floor and wall shall be coordinated with the adjacent flooring for
color, material match and modularity.
Stone and marble wall base shall coordinate with the adjacent flooring for color, material match
and modularity and shall be 4 inch (89 mm) and 3/4 inch (19 mm) thick.
Tile base shall coordinate with the adjacent ceramic wall and floor tile for color, material match
and modularity. Include all pre-manufactured trim pieces, special shapes, caps, stops, and
returns to provide a complete installation.
Laminate and wood flooring wall base shall be coordinated with the products used for the floors.

5.4.4

Interior Painting

Paints used on this project shall be lead free.
Painting practices shall comply with sound application and handling practices, and shall conform
to the latest revision/edition of applicable codes, ordinances and regulations of Ukraine
governing life/safety, fire protection and construction, in effect during this contract, except where
specifically stated herein. Any material installed that does not meet the requirements of this
Performance Technical Specification (PTS) and/or applicable codes, ordinances and regulations
will be removed and reinstalled at Contractor’s expense.
Remove dirt, splinters, loose particles, grease, oil, and other foreign matter and substances
deleterious to coating performance as specified for each substrate before application of paint or
surface treatments. Oil and grease shall be removed prior to mechanical cleaning. Cleaning
shall be programmed so that dust and other contaminants will not fall on wet, newly painted
surfaces. Exposed ferrous metals such as nail heads on or in contact with surfaces to be
painted with water-thinned paints, shall be spot-primed with a suitable corrosion-inhibitive primer
capable of preventing flash rusting and compatible with the coating specified for the adjacent
areas.
All coats on a particular substrate, or a paint system, must be from a single manufacturer.
The surfaces of wood doors, windows, frames and trim shall receive three coats of alkyd
enamel paint. Apply one coat to all surfaces of wood prior to installation and two coats to
exposed surfaces after installation. Prior to applying second coat spot touch-up first coat where
wood is left uncoated due to cutting, drilling or other damage as a result of installation work.
5.4.5

Plaster Finishes

New and uncoated plaster:
One (1) coat latex filler/primer
Two (2) coats pigmented latex paint
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Existing, previously painted plaster:
Two (2) coats pigmented latex paint
New and uncoated existing plaster in toilets, food-preparation, food-serving, restrooms, laundry
areas, shower areas, areas requiring a high degree of sanitation, and other high humidity areas
unless otherwise specified, (Patch imperfections and fill all masonry surface voids with block
filler):
One (1) coat latex filler/primer
One (1) coat pigmented alkyd paint
One (1) coat pigmented epoxy paint
Existing, previously painted plaster in toilets, food-preparation, food-serving, restrooms, laundry
areas, shower areas, areas requiring a high degree of sanitation, and other high humidity areas
unless otherwise specified, (Patch imperfections and fill all masonry surface voids with block
filler):
One (1) coat pigmented alkyd paint
One (1) coat pigmented epoxy paint
5.4.6

INTERIOR PAINTING AND SPECIAL FINISHES
The following coatings are applied directly to all surfaces of interior construction. Paints
used on this project shall be lead free.
Painting practices shall comply with sound application and handling practices, and shall
conform to the latest revision/edition of applicable codes, ordinances and regulations of
Ukraine governing life/safety, fire protection and construction, in effect during this contract,
except where specifically stated herein. Any material installed that does not meet the
requirements of this Performance Technical Specification (PTS) and/or applicable codes,
ordinances and regulations will be removed and reinstalled at Contractor’s expense.
Remove dirt, splinters, loose particles, grease, oil, and other foreign matter and substances
deleterious to coating performance as specified for each substrate before application of
paint or surface treatments. Oil and grease shall be removed prior to mechanical cleaning.
Cleaning shall be programmed so that dust and other contaminants will not fall on wet,
newly painted surfaces. Exposed ferrous metals such as nail heads on or in contact with
surfaces to be painted with water-thinned paints, shall be spot-primed with a suitable
corrosion-inhibitive primer capable of preventing flash rusting and compatible with the
coating specified for the adjacent areas.
All coats on a particular substrate, or a paint system, must be from a single manufacturer.
Use 2 coats of latex, 100% acrylic emulsion (AC) with 0.0375 mm DFT.

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5.5 ELECTRICAL - GENERAL
This section refers to the design and construction of the new electrical system for the
gymnasium areas, the bathrooms, and other areas to be renovated under this project.
Provide design and installation in accordance with paragraph 5, Z10-General Performance
Technical Specification.

5.5.1

Qualified Worker
Provide qualified workers in accordance with Ukrainian government criteria to perform
electrical work. Qualified workers shall be allowed to be assisted by helpers on a 1 to 1 ratio,
provided that such helpers are registered in a recognized apprenticeship programs. The
contractor shall be able to verify with proper certification that the workers comply with
Ukrainian government criteria for qualified workers.

5.5.2

Cable Installation
It is standard practice in Ukraine to use special cables directly buried in the plastered walls
without any conduit (electrical cable piping). This practice IS NOT authorized by this
contract. All electrical cables shall be installed inside of electrical conduits in accordance
with European/US electrical standards. All electrical installation shall be recessed within the
walls/ceiling/floors of the renovated areas.

5.5.3

Material Standards
Standard Products: Provide materials and equipment that are products of manufacturers
regularly engaged in the production of such products which are of equal material, design
and workmanship. Products shall have been in satisfactory commercial or industrial use for
2 years prior to bid opening. The 2-year period shall include applications of equipment and
materials under similar circumstances and of similar size. The product shall have been on
sale on the commercial market through advertisements, manufacturers' catalogs, or
brochures during the 2-year period. Where two or more items of the same class of
equipment are required, these items shall be products of a single manufacturer; however,
the component parts of the item need not be the products of the same manufacturer unless
stated in the technical section. Products having less than a 2-year field service record will be
acceptable if a certified record of satisfactory field operation for not less than 6000 hours,
exclusive of the manufacturers' factory or laboratory tests, is furnished. Products
manufactured more than 3 years prior to date of delivery to site shall not be used, unless
specified otherwise.
Ensure service support and provide manufacturer’s nameplate in accordance with PTS
Section Z10, General Performance Technical Specification.
Cables: Cables shall be rated for 0.6/1KV and the minimum size wire shall be 2.5 mm².
Conduits: The contractor shall use the existing conduits to the maximum extent possible if
they are found to meet local Ukrainian Code. The contractor shall provide new conduits of
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PVC to fit within the existing building. The contractor shall be responsible to conduit
penetrations through walls/floors and their patching, repair and paint. No new conduits shall
be exposed to the view, but they shall be recessed within the building walls and ceilings.
Provide laminated plastic nameplates for each switchboard, switchgear, panelboard,
equipment enclosure, motor controller, relay, and switch. Each nameplate must identify the
function and, when applicable, the position. Provide melamine plastic nameplates, 3 mm
thick, white with black center core. Surface shall be matte finish. Corners shall be square.
Accurately align lettering and engrave into the core. Minimum size of nameplates shall be
25mm by 65 mm. Lettering shall be a minimum of 6.35 mm high normal block style.
Factory Testing: The owner reserves the right to witness all factory testing. The
manufacturer shall have a calibration program that assures that all applicable test
instruments are maintained within rated accuracy.
Electric panels shall comply with the local government criteria. Provide molded case circuit
breakers in accordance with the local government criteria. Provide ground fault circuit
interrupting circuit breakers in accordance with the local government criteria. Provide arc
fault circuit breakers in accordance with the local government criteria. Motor control centers
shall comply with the local government criteria.

5.5.4

Performance Verification Testing
The Contractor shall show by demonstration in service that all circuits and devices are in
operating condition. Tests shall be such that each item of control equipment will function not
less than five times.
The Contractor shall provide all necessary test equipment, tools, fuel, load banks, etc.,
labor, and materials for testing. As a minimum, all systems shall be tested in accordance
with manufacturer’s recommendations. Additional testing requirements for the various
systems are described with those systems, hereinafter.
The Contractor shall assure that all applicable test instruments are maintained within rated
accuracy. Dated calibration labels shall be visible on all test equipment.
The following items identify specific test requirements. Additional test requirements may be
required by national or local government codes or manufacturer.
Electric panels - Field test each GFI and AFI circuit breaker with a certified outlet circuit
tester to verify correct operation. Provide most sensible ground fault interrupters available in
Ukraine.
Motor control centers – Test motor control centers and motor starters in accordance with
local government criteria.
Receptacles – Test GFI receptacles with a certified outlet circuit tester to verify correct
operation.
Lighting - Verify that equipment operates in accordance with user’s requirements and in
accordance with manufacturer’s recommendations. Measure the lighting level in each room
(lux) with a proper calibrated equipment to confirm compliance with the requirements of this
contract. The use of the circuit breakers as a normal way to switch on and off the lighting
system is not authorized.
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Grounding systems - Test the grounding system in accordance with local government
criteria, but its resistance shall not be greater than 5 ohms.
Lightning protection - Upon completion of the installation, Contractor shall furnish the local
government acceptance for the system.
Emergency lighting - Test emergency lighting that is intended for means of egress in
accordance with local government criteria. Confirm the emergency lighting system operates
for a minimum of 90 minutes and emergency illumination satisfies local government criteria
specified levels.
The owner reserves the right to witness all Acceptance Tests and Inspections, review data,
and request other such additional inspections and repeat tests as necessary to ensure that
the system and provided services conform to the stated requirements.
Equipment shall be placed in service only after completion of required tests and evaluation
of the test results have been completed.
Provide disconnecting means capable of being locked out for machines and other
equipment to prevent unexpected startup or release of stored energy in accordance with the
local government criteria.
Installation shall meet requirements of manufacturer’s recommendations for all the
equipment used, and the additional requirements for severe seismic disturbance if
applicable.

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6 GENERAL TECHNICAL SPECIFICATION
6.1 NARRATIVE
All Technical Specification (TS) sections must be used in conjunction with all parts of the
Request for Proposal (RFP) to determine the full requirements of this solicitation. This TS
section provides general requirements for the other TS sections of this RFP and is used in
conjunction with the other TS sections.

6.2 CONSTRUCTION GUIDANCE
Construction shall be in accordance with sound construction practices, and shall conform to the
latest revision/edition of the codes, criteria, and standards referenced below except as
otherwise indicated by this Request for Proposal. Construction shall also comply with applicable
codes, ordinances and regulations of Ukraine governing life/safety, fire protection, building
construction, HVAC (heating ventilation and air conditioning) systems, plumbing systems,
electrical systems, or sanitation systems in effect during this contract, except where specifically
stated herein. Any material installed that does not meet the requirements of this Technical
Specification (TS) and/or applicable codes, ordinances and regulations will be removed and
reinstalled at Contractor’s expense.
The contractor shall hire the services of an authorized manufacturer representative to certify the
work for the wood flooring, and for any other portion of the works included in this project that
may be required by applicable Ukraine Codes.
The contractor shall prepare, process and pay for all designs and technical documents and their
corresponding fees that may be required by Ukrainian regulations for the works included in the
scope of work of this project.

6.3 PROHIBITED ITEMS
Use of the following items in this construction project is prohibited:
- Use of aluminum for electrical conductors.
- Embedding aluminum conduit in concrete.
- Use of fluorescent light ballasts and other products containing PCB's.
- Use of urea-formaldehyde foam insulation products.
- Use of any paint/coatings having a lead content of over 0.06 percent by weight of nonvolatile content. The use of ozone depleting chemicals is prohibited. The use of zincchromate is prohibited.
- The use of materials containing asbestos is prohibited.

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6.4 RESPONSIBILITY OF MATERIALS
All materials delivered to the construction site shall remain in the ownership and responsibility of
Contractor. Contractor will be responsible to safeguard the procession and condition of the
material until US Government takes procession of the finalized project. Any materials or
equipment stolen or disappeared from the job site before final acceptance is the responsibility of
the contractor.
Material that is not intended to become part of the project shall not be delivered, placed,
retained nor stored on the project site.
All refuse or salvaged materials shall become the property of the Contractor and shall be
disposed of, off-site, in accordance with applicable Ukrainian regulations. The Contracting
Officer may ask for receipts of proper disposal of debris, or excess materials.

6.5 SAFETY AND PROTECTION
Execution of this construction contract requires compliance with Ukrainian and USACE Safety
regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in
EM385-1-1 (see Annex 1), the contractor is responsible to prepare all necessary safety
documentation, studies, reports, books, design or logs, which may be required by Ukrainian
regulations/legislation.

6.5.1

Safety of the children in the facility, safety of the workers, visitors, and general public shall
be the highest priority of the contractor.

6.5.2

The contractor shall comply with the Safety Manual of the US Army Corps of Engineers
(EM-385-1-1), wherever this US manual has more stringent safety requirements than those
required by Ukrainian Code. A digital copy of this manual can be found here:
http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html.

6.5.3

In accordance with paragraphs 4.2 and 4.5, the contractor shall provide an accepted copy of
their Accident Prevention Plan before any work is authorized to start.

6.5.4

The contractor is responsible for the safety of the children in the facility, the contractors
employees, subcontractors, visitors and the general public, as they could be affected by this
construction project. Contractor shall provide proper fences or barricades to separate the
construction areas from the children and general public.

6.5.5

The contractor is responsible to comply with Ukrainian Safety Code. All costs of compliance
with safety and with Ukrainian safety regulations are the responsibility of the contractor. Any
costs related with safety inspections, safety monitoring, or anything else required to comply
with the Safety regulations shall be the responsibility of the contractor.

6.5.6

The construction areas shall be securely separated from those areas of free access to the
general public, especially to the access of the children.
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Within the context of his responsibilities, the contractor shall take the necessary actions to
protect the safety and health of the employees, including the prevention of occupational
risks, information and training measures, and measures for the organization of the health
and safety at work and its necessary means as required by Ukrainian Code. The following
general prevention principles shall be taken into account for the adoption and
implementation of the measures provided above:
a. avoiding risks;
b. evaluating the risks which cannot be avoided;
c. combating the risks at the source;
d. adapting the work to the individual, in particular as regards the design of the
workplace and the choice of work and production equipment and methods, with a
view, in particular, to alleviating monotonous and repetitive work, and its effects on
health;
e. adapting to technical progress;
f.

replacing the dangerous by the non-dangerous;

g. prevention planning;
h. giving collective protective measures priority over individual protective measures;

i.

giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks,
under the terms of Ukrainian law. The contractor shall verify that all employees of the prime
contractor or any subcontractor employed in this project meet the legal requirements of
Ukrainian Law.
The contractor shall organize the employee training in the field of health and safety at work.
This training must be provided to new employees, those changing the workplace or type of
work and those resuming their activity after a break longer than 6 months. In all such cases,
the training shall take place before the actual beginning of the activity. The contractor shall
be responsible for the facilities related to the provision of first aid in case of occupational
accidents, for fire prevention and the evacuation of the employees in special situations and
imminent danger.
The contractor shall be responsible for a safe and hygienic work environment both on the
project site and at off-site locations where work is done in conjunction with this project.
6.5.8

The contractor shall be responsible for the protection of all grounds, vegetation and
improvements that exist and are to remain after the project is complete; with-in the project
work areas, adjacent to the project work areas and along the common route of access to the
site, outside of the work areas. The Contractor shall be responsible to have any damage
caused by Contractor’s employees, equipment or sub-contractors repaired and restored to
pre-damage condition, as approved by the PM or Contracting Officer Representative (COR),
at no cost to the Government.

6.5.9

The Contractor shall comply with all applicable safety regulations of Ukraine, including all
required record keeping.
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6.5.10 The Contractor shall provide and maintain in working order during the entire construction
period, such fire protective equipment and devices as required by applicable safety
standards and as deemed necessary and suitable for any possible class or type of fires.
Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.
6.5.11 Provide protection against rain, wind, or heat so as to maintain all work, materials,
apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or
damage. At the end of the day’s work, cover all new work and existing installations likely to
be damaged as a result of the construction activities (i.e. roofing work).

6.5.12 Contractor shall acquaint themselves with the location of utilities, which may be encountered
or be affected by work, and shall be responsible for damage caused by neglect to provide
proper precautions or protection. If needed, the contractor shall contact any local authorities
or utility companies to locate any utility service, (and pay for their services if needed).
6.5.13 Provide, erect and maintain all required barricades, of sufficient size and strength necessary
for protection of material storage, as well as to prevent accidents to the public and the
workmen at the job site.
6.5.14 Special precautions shall be taken to maintain the area around the facility clean for its
intended service to the Community. The contractor must take into consideration that there
are children in the compound, and that the compound will remain in use at all times during
the renovation project.
6.5.15 Injuries to any person and damage to any property not belonging to the Contractor shall be
reported immediately to the PM or COR (Contracting Officer Representative). Compensation
to any third party affected by the construction activities (such as damage to private property)
shall be the exclusive responsibility of the contractor.

6.6 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC.
The Contractor shall be responsible for determining, processing and requesting and paying all
fees associated with, and obtaining any required permits for this project including, but not
necessarily limited to permits for on-site and off-site hauling, demolition/disposal, construction
activity, construction permits, construction monitoring, utilities, road improvements,
communications, etc. The contractor is responsible for acquiring any required certifications
(licensing). The Contracting Officer Representative may require at any time evidence of proper
construction licensing of the contractor.
Coordinate all permit requirements with the competent local authorities or with the Contracting
Officer as required. Submit all completed permit application material, and associated back-up
material, required to operate facilities, to the Contracting Officer for approval prior to agency
submission. Contractor shall be responsible for complying with environmental laws, regulations
and requirements.

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6.7 COORDINATION.
All coordination with the municipal, regional and national authorities shall be the responsibility of
the contractor. The Contracting Officer shall be notified of any disputes between agencies or
approvals that will affect Contract duration or Contract Price.
Coordination between the contractor and the School Director is required on a daily basis.

6.8 SPECIAL SITE CONDITIONS
Confine all operations, equipment, apparatus and storage of materials, to the immediate area of
work to the greatest possible extent. Contractor shall ascertain, observe and comply with all
rules and regulations in effect on the project site, including, but not limited to parking and traffic
regulations, use of walks, security restrictions or hours of allowable ingress and egress.

6.9 CLEANING
Contractor shall keep premises free of accumulations of surplus materials and rubbish caused
by their operations. Combustible rubbish shall be removed from the premises each day. Burning
of rubbish on premises is not permitted. In addition, the Contractor shall perform final cleaning
to remove all foreign matter, spots, soil and construction dust, so as to put the project in a
complete and finished condition ready for acceptance and use intended.
All waste areas and storage areas will be cleaned up to the PM’s satisfaction. All excess
materials will be removed from the site and the Contractor will leave the premises free of debris
and excess waste materials.
Daily waste shall be placed in proper containers, properly separated from children and general
public.

6.10

SPARE PARTS

The contractor will provide spare parts for all new materials to be incorporated to the job site.
They shall provide a total of :
-

2 lamps of each type utilized for this project,

-

5 m² or 5% of each type of flooring or ceramic tile utilized

-

20 liters of each type of paint to be used,

-

and other typical materials that were used in this construction project that may be used
for the user of the facility for maintenance purposes.

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6.11

OHASIS ID-20420

CLOSING THE CONTRACT

To close the contract, and to authorize final payment, the contractor shall provide:
-

A copy of the letter from the contractor to the School Director or local competent
authority with 1 year warranty for all the works and the special 10 year warranty for the
roof. The warranty period of 1 (or 10) year starts on the day that the Contracting
Officer representative accepts 100% of the work included in this contract.

-

A list of spare parts provided to the facility signed by the director of the school.

-

2 books or folders containing copies of all design documents, technical information on
materials and equipment used, drawing, permits and certificates used for the project.
One copy to remain in the school and the other copy to be provided to the US
Embassy in Kiev.

<<<END OF PERFORMANCE TECHNICAL SPECIFICATIONS>>>

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Annex 1: Guideline to Prepare the Safety Plan / Accident Prevention Plan
Immediately after award, the contractor shall prepare a Safety Plan / Accident Prevention Plan following the
guideline and format provided in this Annex. This is in addition to any safety plan of safety documentation that
may be required by Bulgarian regulations for this type of construction activity. The Plan shall be accepted by
the Contracting Officer before works are authorized to start at the job site.

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NAVFAC EURAFSWA Contingency Engineering

ACCIDENT PREVENTION PLAN [APP]
Minimum Basic Outline
This first page is NOT to be included in the APP you’re going to submit.
This document shall be customized in agreement to the instructions below, pages not applicable shall be removed, and the signed
final document shall be submitted in pdf format.

Instructions
A.
The contractor is required, at a minimum, to type-in information called for in areas denoted with a RED arrow and put a
checkmark in the appropriate box or boxes corresponding to that section (to check a box, double click on it, then select checked in the
pop up window). By signing this plan, the contractor is agreeing to all checked information herein and the checkmark will signify:
a) Contractor selected one or more items from a list of items
b) Contractor agrees with the corresponding information,
c) Contractor agrees to follow the requirement(s) listed herein and those contained in EM 385-1-1 dated 15 September 2008
d) Contractor agrees to develop written plans based on the requirements listed herein when required by this accident
prevention plan.
B.
1.
2.
3.
4.
5.

The plan must consist of the following 10 sections:
Signature Sheet
Background Information
Statement of Safety and Health Policy
Responsibilities and Lines of Authority
Subcontractors and Suppliers

6.
7.
8.
9.
10.

Training
Safety and Health Inspections
Accident Reporting
Plans (Programs, Procedures)
Risk Management Processes (AHA – Activity Hazard
Analysis)

C.
In addition to completing each section listed above several sections require certain supporting documents (resumes,
certificates of training, organization chart, specific plans (crane lift plan medical support plan, etc.)). The supporting documents and
plans must be attached / inserted in the appendices listed below.
Appendix
Title
Required Contents

I
II
III
IV

Signature Sheet
Background Information
Statement of Health Policy.
Responsibilities and Lines of
Authority

V
VI
VII
VIII
IX

Subcontractors and Suppliers
Training
Safety and Health Inspection
Accident Reporting
Plans

X

Risk Management Processes
(AHA – Activity Hazard Analysis)

As required per Section 1
Area map
Copy of signed company Safety Policy if not using generic one
Resume' and NAVFAC online Construction Safety Course certificate for SSHO
(http://cst.wbdg.org/start.html); Proof of competency / qualification (Resumes
and certificates) for persons listed in Section 4; Organization Chart (with
names) for Key Corporate and Project personnel.
As required per Section 5
As required per Section 6
As required per Section 7
As required per Section 8
Area map showing site location;
Site layout map; Acknowledgement of applicable plan key elements or NA.
AHA form for each feature of work

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The reviewer of the Accident Prevention Plan shall use this checklist. The preparer of the APP shall
use it to verify that all necessary information was included in the APP.
CONTRACTOR:

DATE:

CONTRACT:

SIGNATURE:

A qualified reviewer shall check to assure submitted copies of
the following items applicable from EM 385-1-1 Appendix A
are included in the APP.

YES

NO

REMARKS

1

SIGNATURE SHEET: Plan Preparer, Approval, Concurrence.

2

BACKGROUND INFO: Contractor, Contract #, Project Name, Brief
Project Description, Contractor Accident Experience (EMR, OSHA)
Corp. Trend Analysis, list of activities requiring AHA.

3

STATEMENT OF SAFETY & HEALTH POLICY.

4

RESPONSIBILITIES & LINES OF AUTHORITY: Identification of
personnel responsible for safety (Corp. & Project Level).

5

SUBCONTRACTOR & SUPPLIERS: Identification of Subs and
Suppliers; means for controlling & coordinating; safety responsibilities.

6

TRAINING: List subjects in safety indoctrination; mandatory training &
certification, emergency response, outline requirements for supv and
employee safety meetings.

7

SAFETY & HEALTH INSPECTIONS: Identify who will conduct
inspections, when & how it will be conducted & recorded, deficiency
tracking sys and follow-up procedures. Any external
inspections/certifications (e.g., Coast Guard etc).

8

SAFETY & HEALTH EXPECTATIONS, INCENTIVE PROGRAMS AND
COMPLIANCE: Company’s written safety program goals, objectives,
and accident experience goals; description of company’s safety
incentive program; policy/procedures for non-compliance with safety
requirements; written company procedures for holding mgr. /supvs
accountable for safety.

9

ACCIDENT REPORTING: Identify person who completes the following,
how, and when; exposure data (m/hrs worked); accident investigations,
reports & logs; immediate notification of major accidents.

10

MEDICAL SUPPORT: Outline on-site medical support and off-site
medical arrangements.

11

PERSONAL PROTECTIVE EQUIPMENT: Outline procedures (who,
when, how) for conducting hazard assessments & written certifications
for use of personal protective equipment.

12

PLANS (PROGRAMS, PROCEDURES) REQUIRED BY THE SAFETY
MANUAL: a) Hazard Communication; b) emergency response plans; c)
layout plans; d) respiratory protection plan; e) health hazard control
program; f) lead/asbestos abatement plan; g) abrasive blasting; h)
confined space; i.e.) hazardous energy control plan; j) critical lift
procedures; k) contingency plan for severe weather; l) access/haul road
plan; m) demolition plan (engineering and asbestos surveys); n)
compressed air plan; o) formwork and shoring erection and removal
plans; p) lift slab plans; q) SHP/SSHP (for HTRW work); r) diving plan;
s) alcohol drug abuse prevention plan; t) fall protection plan.

a)
b)
c)
d)
e)
f)
g)
h)
I)
j)

13

Information on how the contractor will meet the requirements of the
major sections of EM 385-1-1 in the accident prevention plan.
Particular attention shall be paid to a) excavations; b) scaffolding; c)
medical/first aid requirements; d) sanitation; e) PPE; f) fire prevention;
g) machinery and mechanized equipment; h) electrical safety; I)
chemical, physical agent, and biological occupational exposure
prevention requirements. Detailed site specific hazards and controls
shall be provided in the activity hazard analysis for each phase of the
operation. A list of anticipated AHAs should be submitted with the APP.

a)
b)
c)
d)
e)
f)
g)
h)
i.e.)

14

Plans for maintaining job cleanup and safe access

k)
l)
m)
n)
o)
p)
q)
r)
s)
t)

15
Public safety requirements (e.g., fencing, signs)
LANT Form 385-APP

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OHASIS ID-20420

ACCIDENT PREVENTION PLAN [APP]
Contract No.: N33191-XX-X-XXXX
Project Name:
Location:

1. SIGNATURE SHEET
a. Plan preparer (Safety manager, site safety and health officer (SSHO), or quality control representative will
fill this role).
Name:
Title:
Phone no.:

Date:

Signature:

b. Plan approval (Company owner or Company / corporate officer authorized to obligate the company).
Name:
Title:
Phone no.:

Date:

Signature:

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist,
project manager or superintendent, project safety professional, project QC).
Name:
Title:
Phone no.:

Date:

Signature:

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2. BACKGROUND INFORMATION
Prime Contractor:
Project name:
Contract no.:

a. Project description and location. Prime contractor will provide a brief description of the project to
include its location.

b.

A map of the project site general location and site plan – Insert in Appendix IX.

c. Prime contractor accident experience. Prime contractor will provide accident experience information, if
available, on how many accidents he or she has experienced in the last two years and what type of accidents
have occurred.

d. Phases of work / Definable Features of Work. (Examples: Grading, excavation, formwork & shoring,
steel erection, etc). NOTE: Section 10 requires an AHA for each of these phases

Mobilization / General Construction
Demolition
Scaffolding / Fall Protection
Excavation / Trenching
Electrical

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3. STATEMENT OF SAFETY AND HEALTH
POLICY
3.
STATEMENT OF SAFETY AND HEALTH POLICY. Prime contractor will provide a safe and healthful
project site which is free from recognized and anticipated hazards that could cause injury or death. The prime
contractor and his subcontractor(s) and supplier(s), and visitor(s), will comply with the policies set forth in EM
385-1-1 ‘Safety and Health Requirements Manual’ dated 15 September 2008. Include a copy of Company’s
Safety Policy at Appendix III.

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4. RESPONSIBILITIES AND LINES OF
AUTHORITY
a.
Resumes. Prime contractor will provide resumes for safety and industrial hygiene personnel
if the contract requires these positions. Competent person qualifications for the Site Safety and
Health Officer (SSHO) will also be provided. At a minimum, the SSHO will have completed the
OSHA 30 hour training and have one year experience. Provide training certificates for all
designated competent personnel at Appendix IV.
b.

Accountability for personnel responsible for safety.

Company owner will:
 Accept responsibility and accountability for the safety program.
 Provide leadership and guidance to supervisory personnel for the acceptance, maintenance,
and enforcement of the safety program.
 Provide the necessary resources to maintain a safe and healthful project site.
 Conduct or attend monthly supervisory safety meetings.
Company owner name/phone no.

Project manager (superintendent) will:
 Implement the safety and health program at the project site.
 Conduct periodic project site inspections to verify accident prevention plan (APP) and EM 3851-1 compliance.
 Review and act upon site safety and health inspection reports.
 Prepare man-hour reports, if applicable.
 Have authority to make spot corrections or stop work for safety purposes.
 Conduct or attend monthly supervisory safety meetings.
 Generate and/or sign ENG Form 3394 when required.
Project manager name/phone no.

Safety manager will:
 Accept administrative and oversight responsibility for the project site safety program.
 Provide technical guidance and support to the project manager, SSHO, supervisors, and
foremen on safety and health issues.
 Conduct periodic worksite visits to verify APP and EM 385-1-1 compliance.
 Report observations and findings to the company owner.
 Purchase personal protective equipment (PPE) and safety supplies as necessary.
 Have authority to make spot corrections or stop work for safety purposes.
 Conduct or attend monthly supervisory safety meetings.
 Generate and/or sign ENG Form 3394 when required.
Safety manager name/phone no.

Site safety and health officer will:
 Be on site at all times when work is performed.
 Conduct frequent worksite inspections to verify APP and EM 385-1-1 compliance.
 Conduct or supervise on-site safety training.
 Investigate accidents and incidents as necessary.
 Purchase PPE and safety supplies as necessary.
 Have authority to make spot corrections or stop work for safety purposes.
 Conduct weekly employee safety meetings and attend monthly supervisory safety meetings.
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Generate and/or sign ENG Form 3394 when required.
Site safety and health officer name/phone no.

Supervisors (foremen) will:
 Cover appropriate activity hazard analysis before work begins.
 Conduct periodic project site inspections to verify APP and EM 385-1-1 compliance.
 Assist SSHO with accident and incident investigations.
 Have authority to make spot corrections or stop work for safety purposes.
 Conduct daily safety meetings with specific work crews.
 Conduct weekly employee safety meetings and attend monthly supervisory safety meetings.
 Generate and/or sign ENG Form 3394.
Workers will:
 Wear required PPE for each task.
 Inspect electrical cords daily before use.
 Inspect in-use hand and power tools daily before work begins. Guards will NOT be removed
from tools equipped with guards.
 Inspect in-use machinery and mechanized equipment daily before work begins.
 Maintain good housekeeping at the worksite.
 Report accidents and incidents immediately to supervisor.
 Have authority to make spot corrections or stop work for safety purposes.
 Attend employee safety meetings.
Lines of authority. Prime contractor lines of authority will be as follows: Company owner,
c.
project manager, safety manager, SSHO, supervisors, and workers.
Company goal. Prime contractor will provide a safe and healthful worksite that is free
i.
from recognized or anticipated hazards that could cause serious injury or death. We will
strive for a zero accident rate and demand zero tolerance for unsafe acts, the workers who
perpetrate them, and persons in positions of leadership who condone such actions.
Incentive program. Prime contractor will provide their incentive program, if any.
ii.
iii.
Check the box if prime contractor will provide his own non-compliance program.
If not, prime will put a check mark in paragraph’s d and e.
iv.
Worker non-compliance with safety requirements. The commission of unsafe acts
will not be tolerated at the project site. In the event this type behavior occurs the following
disciplinary actions will be taken:
 First offense. The offending party will be verbally warned and asked to correct the
unsafe act (mentoring will take place if necessary - action will be noted in the daily
report).
 Second offense. The offending party will be issued a written reprimand (action will
be noted in the daily report).
 Third offense. The offending party will be removed from the worksite (action will be
noted in the daily report).
Supervisor non-compliance with safety requirements. The condoning of unsafe acts
v.
at the worksite will not be tolerated. In the event this type behavior occurs the prime
contractor will ensure disciplinary actions commensurate with the violation are taken.

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5. SUBCONTRACTORS AND SUPPLIERS
a.
Check the box if there aren’t any subcontractors or suppliers working the site. If
subcontractors will be onsite please identify them below, if not, continue to Section 6.
b. Identification of subcontractors and suppliers. Prime contractor will list subcontractors and
suppliers, if known, and their phone numbers.
Co:
Co:
Co:
Co:

Ph:
Ph:
Ph:
Ph:

c.
Means for controlling subcontractors and suppliers. Prime contractor will meet with
subcontractors and suppliers before work begins, and periodically thereafter, to coordinate activities
and schedules, and to resolve any safety issues that may arise.
d.
Subcontractor and supplier safety responsibilities. Subcontractors and suppliers will
adhere to the requirements of the prime contractor’s APP. Prime contractor will have subcontractors
and suppliers sign the accident prevention plan signifying their understanding of, and compliance
with, its provisions.
SUBCONTRACTOR AND SUPPLIER ACCEPTANCE
OF ACCIDENT PREVENTION PLAN

Name:

Date:

Signature:
Name:

Date:

Signature:
Name:

Date:

Signature:
Name:

Date:

Signature:

Name:

Date:

Signature:

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6. TRAINING
a.










Safety indoctrination subjects.
Personal protective equipment requirements for project site.
Review of accident prevention plan and activity hazard analyses.
Weekly (employees) and monthly (supervisors) safety meetings.
Location of portable fire extinguishers.
Location of first-aid kits.
Identification of first-aid/CPR qualified personnel (if applicable).
Location of emergency phone numbers.
Location of the nearest on-site/off-site medical facility.
Emergency plans for fires/spills (if applicable).
Accident notification and reporting procedures.
Current project site safety issues.

Other safety indoctrination subjects.

b. Training or certifications applicable to the project. (Note: If the activity selected is in bold
the prime contractor will provide employee names working the job along with their years of ‘on-thejob’ experience in Appendix VI. If workers have attended a specific training class or hold a
certification in the job the prime will also annotate this information – See Appendix VI.)
Abrasive blasting.
Blasting.

Fall protection.
First-aid/CPR.

Compressed gas cylinders.

Formwork/shoring.

Concrete/masonry.

Hand/power tools.

Confined space.
Cranes/derricks.

Hazard communication.
Hazardous waste.

Crane hand signals.

Lockout/tagout.

Electrical.

Machinery/mechanized equipment.

Elevating work platforms.

Motor/all-terrain vehicles.

Emergency response (fires/spills).

Pneumatic tools.

Excavation.

Portable fire extinguishers.

Explosive-actuated tools.

Powered industrial trucks.

Pressurized equipment/systems.

Scaffold systems.
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OHASIS ID-20420

Respiratory protection.

Steel erection.

Rigging.

Vehicle-mounted elevating platforms.

Rotating work platform.

Wearing/maintaining PPE.

Safe lifting techniques.

Welding/cutting.

Other training and certifications.

c. Weekly employee safety meetings.
Project manager, safety manager, site safety and health officer, or supervisor will conduct
employee safety meetings.
Prime contractor and subcontractor workers will attend employee safety meetings.
Day and time of employee safety meetings is listed below:
Day:
Day:

Time:
Time:

Meetings will be documented with facilitator/attendee names, date, and subjects discussed.
d. Monthly supervisory safety meetings.
Company owner, safety manager; or project manager will conduct supervisory safety meetings.
Prime contractor and subcontractor supervisors will attend supervisory safety meetings.
Day and time of supervisory safety meeting is listed below:
Day:
Day:

Time:
Time:

Meetings will be documented with facilitator/attendee names, date, and subjects discussed.

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7. SAFETY AND HEALTH INSPECTION
a.





Project site safety inspections.
Company safety manager (periodically).
Project manager (periodically).
Supervisors and foremen (periodically).
Site safety and health officer (SSHO) (frequently).
Quality control representative (daily).
Employees will conduct project site inspections of electrical cords, in-use hand and power tools,
and in-use machinery/mechanized equipment (daily).

Inspector qualifications. Prime contractor will provide inspector qualifications for safety
b.
manager, SSHO, and quality control representative.
Deficiency log. A deficiency log will be generated after inspections using the criteria listed
c.
below. Follow-up inspections will be performed to ensure identified deficiencies have been
corrected.




Date deficiency identified.
Description of deficiency.
Name of person responsible for correcting deficiency.
Projected resolution date.
Date actually resolved.

d. External inspections. Are external inspections or certifications required?

Yes

No

If yes please explain.

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8. ACCIDENT REPORTING
a.
Exposure data. Man-hours worked will be reported to NAVFAC EURAFSWA Project
Manager by the 25th of every month using the “Contractor Monthly Safety Self- Evaluation
Form”(must insert in Appendix VIII).
b.
Accident notification. Prime contractor will report accidents and incidents as soon as they
happen to the contracting officer’s representative (COR). The COR, in turn, will notify the Safety
Office according to the notification information below. For accidents and incidents that require
immediate notification, the prime contractor will seal-off the site and wait for the NAVFAC Safety
investigation team.
Immediate notification (telephonically):




Fatality.
Permanent total disability.
Permanent partial disability.
Three or more persons admitted to a hospital.
Property damage of $200,000 damage or more.

24-hour notification (telephonically and/or email):


Lost time (Note: Lost time is defined as any loss of time away from work beyond the day or shift
on which it occurred).
Property damage not less than $2,000 but no greater than $200,000.
Treatment of medical injuries not resulting in lost time.

c.
Accident recording. Prime contractor will coordinate with the COR on forwarding the
appropriate documents to the NAVFAC Safety Office.
Reportable accident and incident requirements: All accidents and incidents to include
occupational injuries and illnesses that result in medical treatment with no lost time, and property
damage of less than $2,000, will be documented in an email and sent to the NAVFAC Safety Office
within 24 hours.
Recordable accident and incident requirements: All accidents and incidents to include
occupational injuries and illnesses that result in lost time (measured in days) or property damage of
$2,000 or more will be documented on ENG Form 3394 ‘U.S. Army Corps of Engineers Accident
Investigation Report’ dated March 1999 and submitted to the NAVFAC Safety Office within five (5)
days of the occurrence.

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9. PLANS (PROGRAMS, PROCEDURES)
A. LAYOUT PLANS – MUST INSERT IN APPENDIX IX.
B. EMERGENCY RESPONSE PLANS – SEE APPENDIX IX.
C. MEDICAL SUPPORT.
a. General requirements.
An effective means of communication (hard-wired, cellular, or two-way radio and tested in the
area of use for functionality) with emergency response source access will be provided along with
transportation for injured workers.
Telephone numbers of medical facilities, physicians, and ambulances will be conspicuously
posted (at a minimum these numbers will be posted near project-office telephones).
A map showing the best route to the nearest medical facility will be conspicuously posted.
Medical Facility Name:
Address:
Phone Number(s):
b. Type of medical support:
Less than 100 persons employed on any one shift. On sites with less than 100 workers, and
where neither a first-aid station nor infirmary is available, prime contractor will provided a first-aid kit
for every 25 persons. These kits will have latex gloves and a CPR shield.
Location of first-aid kits:

Trained first-aid/CPR employees. Prime contractor will have at least two employees on each
shift trained to administer first-aid/CPR when a medical facility or physician is not accessible within
five minutes of an injury to a group of two or more employees. Provide training certificates or copy
of certification card.
Employee Name:
Employee Name:

Certification expiration date:
Certification expiration date:

More than 99 but less than 300 persons employed on any one shift. On sites with more
than 99 but less than 300 workers the prime contractor will establish and equip, as directed by a
licensed physician, a first-aid station. Identification signs and directional markers will be used to
denote the station’s location. Emergency lighting will be provided and a first-aid attendant will be on
duty at all hours when work is in progress.

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300 or more persons employed on any one shift. On sites with 300 or more workers the
prime contractor will establish and equip, as directed by a licensed physician, an infirmary.
Identification signs and directional markers will be used to denote the infirmary’s location and
emergency lighting will be provided.
Infirmaries will provide reasonably quiet conditions with some privacy, lighting, climate control,
adequate toilet facilities, hot and cold water, drainage, and electrical outlets. Walls and ceilings will
be finished with two coasts of white paint, windows and doors screened, and the floors made of
impervious construction.
A properly-equipped emergency vehicle, helicopter, or mobile first-aid unit will be provided during
work hours (the emergency vehicle will not be used for any other purpose). A registered nurse,
licensed physician’s assistant, certified emergency medical technician, or a licensed practical nurse
(approval by a licensed physician) will be assigned on a full-time basis to each work site.
D. PERSONAL PROTECTIVE EQUIPMENT (PPE).
a. General Requirements.
Prime contractor will conduct hazard assessments to find out the type(s) of PPE required.
Prime contractor will ensure workers know how to put on, adjust, wear, remove, and use PPE.
PPE will be inspected before each use, maintained in a serviceable and sanitary condition, and
stored so the integrity of the equipment is protected. This training will be documented with the
name of the facilitator/attendees, date, and subjects taught.
Damaged and defective equipment will not be used but rather marked ‘out-of-service’ and
removed from the project site.
b. PPE used on the project site.
Minimum required clothing.
Hard hat.
Safety glasses/goggles.
Face shield.
Ear plugs/muffs.
Work gloves.
Welding gloves.
Steel-toed/hard-soled shoes.
Welding helmet.

Welding goggles.
Welding hand-held shields.
Full-body harness w/lanyard(s).
Reflective vest.
Dust mask.
Half-face/full-face respirator.
Personal floatation device.
Life ring.

Other PPE used on the project site.

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E. OTHER PLANS: Must check if “YES” or NA (not applicable) for all listed plans. If you check “YES”
then you must complete Appendix IX boxes for that plan or insert your company plan. Sections in
parenthesis refer to plan coverage in the 2008 EM 385-1-1.
PLAN NAME

Plan for prevention of alcohol and
drug abuse (01.C.02)
Site sanitation plan (Section 02)
Access and haul road plan (4.B)

YES



Respiratory protection plan (05.G)

Health hazard control program
(06.A)

Hazard communication program
(06.B.01)
Lead abatement plan (06.B.05 &
specifications);
Asbestos abatement plan (06.B.05
& specifications);
Safety Program (06.E.03.a);
Abrasive blasting (06.H.01);
Heat/Cold Stress Monitoring Plan
(06.I.02)
Crystalline Silica Monitoring Plan
(Assessment) (06.M) ;
Night operations lighting plan
(07.A.08);
Fire Prevention Plan (09.A);
Wild Land Fire Management Plan
(09.K);
Hazardous energy control plan
(12.A.01);
Critical lift Plan (16.H);

NA










PLAN NAME

Contingency plan for severe
weather (19.A.03);
Float Plan (19.F.04);
Site-Specific Fall Protection &
Prevention Plan (21.C);
Demolition plan (to include
engineering survey) (23.A.01);
Excavation/trenching plan
(25.A.01);

YES





Emergency rescue (tunneling)
(26.A.);
Underground construction fire
prevention and protection
plan (26.D.01);


Compressed air plan (26.I.01);
Formwork and shoring erection and
removal plans (27.C);
Precast Concrete Plan (27.D);
Lift slab plans (27.E);
Steel erection plan (27.F.01);
Site Safety and Health Plan for
HTRW work (28.B);
Blasting Safety Plan (29.A.01);
Diving plan (30.A.13);
Confined space Program (34.A).

NA









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10. RISK MANAGEMENT PROCESSES
(AHA – ACTIVITY HAZARD ANALYSIS)
Instructions
1. List each definable feature of work / phase of work in the table below. NOTE: Definable feature of work

/ phase of work should be same as listed in Section 2.d. of this APP)
2. For each listed phase/feature complete an Activity Hazard Analysis form (See Figure 1-2 page 10 of EM
385-1-1) and insert into Appendix X.

ID No.

Feature of work / phase of work

1

Mobilization / General Construction

2

Demolition

3

Scaffolding / Fall Protection

4

Excavation / Trenching

5

Electrical

6
7
8
9
10

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APPENDIX I.
SIGNATURE SHEET

(Reserved if more space is needed other than
Section 1)

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APPENDIX II.
BACKGROUND INFORMATION

Required Enclosures:

Optional:
Copy of project description from SOW, etc.

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APPENDIX III.
STATEMENT OF SAFETY AND HEALTH
POLICY

Required Enclosures:
1. Copy of signed company statement of Safety
and Health Policy (if not using generic option in
Section 3).
2. The Contractor’s written safety program goals,
objectives, and accident experience goals for this
contract (if not using generic option in Sections 2
and 3).

Optional:

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APPENDIX IV.
RESPONSIBILITIES AND LINES OF
AUTHORITY
Required Enclosures:
1. Contractor’s Resume and “USACE 30 hour
Construction Safety Course certificate for SSHO”
or equivalent certificate issued and acknowledged
by local authorities.
2. Proof of competency / qualification (Resumes
and certificates) for the other persons listed in
Section 4.
3. Organization Chart (with names) for Key
Corporate and Project personnel.
4. Corporate/Company accountability policies and
procedures (if not using generic option).

Optional:

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APPENDIX V.
SUBCONTRACTORS AND SUPPLIERS

Required Enclosures:

Optional:
Copies of Subcontractor Safety policies and
procedures

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APPENDIX VI.
TRAINING

Required Enclosures:
Company Safety and Occupational Health (SOH)
Training policies, procedures, and plans (if not
using generic option in Section 6).

Optional:
Company SOH training documents – such as
training logs, certificates, etc.

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SPECIFIC WORKER TRAINING
Abrasive blasting.
Name:

Training:

Name:

Training:

Name:

Training:

Blasting.
Name:

Training:

Name:

Training:

Name:

Training:

Confined space.
Name:

Training:

Name:

Training:

Name:

Training:

Cranes/derricks.
Name:

Training:

Name:

Training:

Name:

Training:

Electrical.
Name:

Training:

Name:

Training:

Name:

Training:

Explosive-actuated tools.
Name:

Training:

Name:

Training:

Name:

Training:

First-aid/CPR.
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Name:

Training:

Name:

Training:

Name:

Training:

Lockout/tagout.
Name:

Training:

Name:

Training:

Name:

Training:

Machinery/mechanized equipment.
Name:

Training:

Name:

Training:

Name:

Training:

Scaffolding.
Name:

Training:

Name:

Training:

Name:

Training:

Welding/cutting.
Name:

Training:

Name:

Training:

Name:

Training:

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APPENDIX VII.
SAFETY AND HEALTH INSPECTION

Required Enclosures:
1. Company safety and health inspection policies,
procedures, and forms. (if not using generic option
Section 7).
2. Documents supporting Section 7 requirements.

Optional:

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APPENDIX VIII.
ACCIDENT REPORTING

Required Enclosures:
1. Company accident reporting policies,
procedures, and forms. (if not using generic option
in Section 8).
2. Documents supporting Section 8 requirements.

Optional:

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APPENDIX IX.
PLANS

Required Enclosures:
1. Area map showing site location.
2. Site layout map also showing site lay down
areas, sanitation facilities, on-site medical support
location (e.g. 1st Aid Kit), emergency telephone
location and numbers.
3. Acknowledgement of key provisions of all
required plans – or copies of company SOH
policies, procedures, or plans related to
requirements.

Optional:

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Temporary facilities/layout plan (Section 4.A).
***Written Company plan required








Trailers and other temporary structures used as field offices, personnel housing, or
storage areas will be anchored with rods and cables or by steel straps attached to
ground anchors.
Temporary facility spacing requirements will be in accordance with (IAW) paragraph
09.A.19.
Temporary power distribution requirements will be IAW paragraph 11.D.01.
Temporary project fencing will be provided on projects located in areas used by the
public.
Signs warning of construction hazards will be posted on fencing every 300’.
Temporary structures with an electrical capability will be grounded.
Temporary work camps will be adequately drained (graded and ditched) and
rendered free from depressions where water may settle.
The area surrounding the structures will be free of debris, garbage, and rubbish.
Temporary sleeping quarters will be heated, ventilated, lighted, and maintained in a
clean and safe condition.

Emergency response plans for fires/spills (Section 01.E.01).
***Written Company plan required.






NA.

A current inventory of project site hazardous chemicals will be prepared.
Material safety data sheets for hazardous substances will be kept at the project site.
Containers will be labeled with the type of hazardous substance they contain.
Workers will be notified about new substances that are brought onto the worksite to include the
hazards associated with them.

Respiratory protection plan (Section 05.G.03).
***Written Company plan required.

NA.

Discuss escape procedures and routes.
Designate critical project site operations and discuss how the operations will be protected.
Discuss employee accountability procedures following an evacuation.
Discuss employee roles in emergencies to include responsibilities and equipment used.
Discuss the location of emergency contact information to include reporting procedures.

Hazard communication plan (Section 06.B.01).
***Written Company plan required.



NA.

NA.

Discuss the use of dust masks to protect workers from large particulate matter.
Discuss the use of half-faced respirators to protect workers from small particulate matter to
include fumes, mists, and aerosols.
Discuss sealing a half-face respirator properly.
Discuss cleaning a half-faced respirator properly
Discuss inspecting and storing a half-face respirator properly.

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Health hazard and control plan (Section 06.A.02(b)).
An activity hazard analysis (AHA) will be completed for each applicable area.












Discuss hazardous substances.
Discuss hot substances (heating devices and melting kettles).
Discuss harmful plants, animals, and insects.
Discuss ionizing radiation.
Discuss the use of lasers.
Discuss ventilation and exhaust systems.
Abrasive blasting plan (Section 06.H.01(b)).
***Written Company plan required.

NA.

Confined space plan (Section 34.A.06).
***Written Company plan required.

NA.

Discuss responsibilities of attendants, entrants, and entry supervisors.
Train workers how testing and monitoring equipment is used.
Discuss the type of ventilating equipment needed to obtain acceptable entry conditions.
Discuss the type of communication equipment to be used.
Discuss the PPE to be used when engineering and/or administrative controls fail to protect
workers adequately.
Discuss the lighting equipment to be used.
Discuss the equipment to be used for entrant ingress and egress.
Discuss rescue procedures to include required equipment and emergency phone numbers.

Hazardous energy control plan (Section 12.A.12).
***Written Company plan required.







NA.

NA.

Discuss why the lock out/tag out procedure is being used.
Communicate and coordinate the lockout/tagout procedure with the workers being affected by
the procedure and the government’s designated authority.
Discuss the procedural steps in place for shutting down, isolating, blocking, and securing
systems to control the release of hazardous energy to include the person(s) responsible for
performing this task.
Discuss the procedural steps in place for placing, removing, and transferring lockout/tagout
devices to include the person(s) responsible for performing this task.
Discuss the procedural steps in place for placing and removing locks and/or tags to include the
person(s) responsible for performing this task.
Discuss the procedures for testing the effectiveness of isolating hazardous energy to include
lockout/tagout.
Discuss emergency scenarios that could arise during the lockout/tagout procedure to include
the actions to be taken for safely responding to an emergency.
Discuss the procedure for transferring removal authority from one person to another.

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Critical lift plan (Section 16.H.02).
***Written Company plan required.







NA.

Designate a crane operator, lift supervisor, and rigger (and state their qualifications).
Describe ground conditions and outrigger and crawler track requirements.
Discuss crane position, height of the lift, load radius, and boom angle and length for the entire
range of the lift.
Discuss the size and weight of the load to include any crane and rigging components that add to
the weight.
Discuss the rigging plan to include lift points, hardware requirements, and procedures.
Discuss coordination of the lift and how individual players will communicate with each other.
Discuss tandem and tailing-crane lift procedures, if applicable.
Describe environmental conditions which, when in effect, will stop the lift.
Access and haul roads plan (Section 04.B).
***Written Company plan required.






Discuss equipment to be used on the road, traffic density, and the hours of operation.
Discuss road layout and widths, horizontal and vertical curve data, and sight distances.
Discuss sign and signalperson requirements, road markings, and traffic-control devices.
Discuss how drainage will be controlled.
Outline contact between vehicles and the public to include implementing safety controls at each
one of these places.
Discuss the maintenance needed to keep the roads hard, smooth, and as dust-free as possible.

Demolition plan (Section 23.A.01).
***Written Company plan required.







NA.

NA.

A demolition plan based on engineering, lead, and asbestos surveys will be prepared.
Utilities and other service lines will be shut-off, capped, or otherwise controlled outside the
building line.
Service lines will be temporarily relocated and protected if utilities are maintained.
If hazardous building materials and chemicals, flammable materials, explosives, gases, or other
dangerous substances have been used in building construction, pipes, tanks, or other
equipment on the property they will be controlled or eliminated before demolition begins.
Glass fragmentation will be controlled.
Mechanical equipment will not be used on floors or other working surfaces unless the floors and
surfaces are of sufficient strength to support the loads.
Chute openings will be protected by a guardrail 42” in height. When debris is dropped through
floor openings without chutes, the openings and the area onto which the material is dropped will
be enclosed with barricades not less than 42” in height and not less than 6’ back from the
protected edge of the opening above. Signs warning of the fall-material hazard will be posted at
each side of the debris opening at each floor.
No wall section more than 6’ in height will stand without lateral bracing unless the wall was
designed and constructed to stand without this support and its condition is determined safe
enough to be self-supporting.
Workers will not be allowed in the area directly underneath floor arches when they’re being
removed. The area will be barricaded to prevent access and signed to warn of the hazard.

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Steel construction will be dismantled column-by-column and tier-by-tier (columns may be in twostory lengths).

Compressed air and gas systems plan (Section 20.B).
No written plan required.






Compressors and related equipment will be located so safe access is provided to all parts of the
equipment for operation, maintenance, and repairs.
Air hose, pipes, valves, filters, and other fittings will be pressure-rated by the manufacturer and
not exceeded. Defective hose will be removed from service.
Hose will not be laid over walkways, steps, ladders, and scaffolds to create a tripping hazard.
Compressed air will not be used to blow dirt from the hands, face, or clothing.
A speed governor independent of the unloaders will be installed on air compressors except
those driven electrical induction or electrical synchronized motors.
Piping will be equipped with traps or other means for removing liquid from the lines.
Air receivers will be installed so that all drains, hand holes, and manholes are accessible.

Formwork/shoring (Section 27.C).
***Written Company plan required.




NA.

Formwork, shoring, and bracing will be erected and maintained to safety support all vertical and
lateral loads that might be applied until such loads can be supported by the structure.
Sills will be sound, rigid, and capable of carrying the maximum intended load.
Base plates, shore heads, extension devices, or adjustment screws will be in firm contact with
the sill and form material and, as applicable, will be snug against the posts.
Diagonal bracing will be provided in vertical and horizontal planes to provide stiffness and to
prevent buckling of the individual members.
Forms and shores (except those on slab or grade and slip forms) will not be removed until the
concrete has gained sufficient strength to support its weight and all superimposed loads.

Lift-Slab Operations (Jacking plan) (Section 27.E).
***Written Company plan required.






NA.

NA.

Manufacturer’s rated capacity will be legibly marked on all jacks and not exceeded.
Jacks will be designed and installed so they won’t continue to lift when overloaded.
Jacks will have a positive stop to prevent over-travel.
Base of the jack will be blocked or cribbed. If there’s a possibility of slippage a wood block will
be placed between the jack’s metal cap and the load.
Maximum number of manually-controlled jacks on one slab will be limited to 14.
During lifting all point of the slab support will be kept within ½” of that needed to maintain the
slab in a level position.
No one will be permitted under the slab during jacking operations.

Personal Fall Protection Program (Section 21.C.01).
***Written plan required.

NA.

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Workers will be protected by guardrail, personal fall protection, safety nets, catch platforms, or
temporary floors in the following situations: Worker can fall 6’ or more; on access ways or work
platforms over water, machinery, or dangerous operations; on runways where workers can fall
4’ or more; and on all exposed sides of stairways and ladder-floor openings.
Top rails, mid rails, and toe boards will be able to withstand outward and downward forces of
200, 150, and 50 lbs., respectively.
Wire rope can be used as a top or mid rail under the following conditions: When the posts are
spaced no farther than 8”; deflection of the rope under 200 lbs. of force is less than 3”; and the
rope if flagged for visibility. Synthetic and natural-fiber rope will not be used.
Paneling and screening will be in place from the mid rail to the toe board when material is piled
higher than the toe board.
Personal fall protection will consist of a full-body harness (not chest-wait units or body belts),
lifeline, and anchorage point.
Two lanyards will be used when vertical movement is required and when a horizontal lifeline is
inappropriate.
Anchorages capable of supporting 5,000 lbs. per worker will be independent of anchorages
used to support or suspend platforms. Lifelines will not be attached to guardrails or hoists but
rather to the structure.
Floor holes will be covered completely and securely. If the cover to an open hole is missing the
hole will be barricaded with a guardrail. Workers laboring by wall openings 6’ or more above a
lower level will be protected by a guardrail or personal fall protection.
Roofers will be protected by the following forms of fall protection: Guardrails; personal fall
protection; a warning line 6’ from the roof’s edge, or a safety-monitoring system.
Excavations will be guarded when they are 6’ or more in depth and not readily seen because of
plant growth or other visual barriers.
Steel Erection Plan (Section 27.F).
***Written Company plan required.

NA.

Night operations lighting plan (Section 7.A.08).
***Written Company plan required.

NA.

Site sanitation plan (Section 02.A).
No written plan required.

NA.

An adequate supply of drinking water (cool water during hot weather) will be provided.
Portable drinking-water dispensers will have a tap – water will not be dipped. Dispensers will be
clearly marked as “Drinking Water” and will be capable of being closed. Use of a common cup
will be prohibited unless sanitized between uses.
When sanitary sewers are not available porta-johns will be provided.
Washing facilities will have running water, soap, and an individual means of drying (hand
sanitizer will be used when running water is not practical).
No food or beverage will be stored or consumed in a toilet room or in any area that is exposed
to a toxic material.
An adequate number of waste receptacles will be provided. Receptacles will have covers that
fit tightly, be emptied at least daily, and be maintained in a sanitary condition.

Fire Prevention Plan (Section 09.A).
***Written Company plan required.

NA.

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Discuss the major worksite fire hazards to include potential ignition sources.
Describe the types of fire-suppression systems to be used (portable fire extinguishers, etc.).
Discuss employee responsibilities for maintaining the fire-prevention equipment and systems.
Discuss employee responsibilities for controlling fuel-source hazards.
Discuss housekeeping procedures to include the removal of waste materials.

Excavations (Section 25.A).

NA.

***Written Company plan and AHA required for excavations or trenches greater than
5 ft (1.5 m) in depth. For excavations or trenches less than 5 ft (1.5 m) in depth,
An AHA is required but plan is optional.










Workers will not labor in excavations in which there is accumulated water or where water is
accumulating until the water hazard is controlled.
Shoring will be used for unstable soil or depths greater than 5’ unless benching, lay-back, or
another acceptable plan can be implemented.
In excavations less than 20’ in depth the maximum slope will be 34 degrees measured from
horizontal (1 1/2’ horizontal to 1’ vertical).
Excavations will not go below adjacent structures unless they are underpinned or determined
safe by a registered professional engineer.
Excavated material will be placed a minimum of 2’ from the excavation’s edge.
Stairs, ramps, or ladders will be provided to workers who are required to enter excavations
greater than 4’ in depth. This equipment will be located so no more than 25’ of lateral travel is
required to escape the excavation.
Ladders will extend 3’ past the excavation’s edge.
Personal access ramps will be 4’ wide with guardrails while equipment ramps will be 12’ wide
with curbs of 8” X 8” timbers or equivalent.
Protection for excavations exposed to the public will meet guardrail requirements while
protection against vehicles will be able to withstand the impact forces with traffic.
Excavations 6’ or more in depth, or where workers are routinely exposed to a hazard
(impalement or hazardous material), will have a barricade no closer to the edge than 6’ with a
warning (tape, flags, act.) located 3-4’ above the ground.
Excavations less than 6’ in depth will have a barricade no closer than 6”/no farther than 6’.

Scaffolds (Section 21.J.01, 21.J.02 on page 509 and 22.A and 22.B).
No written plan required (included as part of the Fall Protection Plan).




NA.

Scaffolds will be level and plumb and erected with base plates upon mudsills or other adequate
foundation. Rolling scaffolds will have wheels locked and/or outriggers secured in place.
Work near overhead power lines will not commence until a survey is made to ascertain a safe
clearance distance from the lines. Scaffolds will not be erected or used near power lines until
the lines are insulated, de-energized, or rendered safe.
Scaffolds and their components will be capable of supporting four times the maximum
anticipated load. If a scaffold’s height is more than four times the minimum base dimension (to
include the width added by outriggers) it will be secured to the wall or structure.
Guardrails will be installed on open sides and ends.
Platforms will be a minimum of 18” in width and extend over their end supports by at least 6” but
no more than 12”, unless cleated or restrained by hooks or equivalent means. Platforms will
overlap over supports by a minimum of 12” unless nailed together or restrained from movement.

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Platform area will be fully-planked with no greater than 1” gaps between adjacent platforms, and
platforms and uprights.
Scaffold access will be from ladders (bottom rung no greater than 24” in height), stair towers,
ramps, and walkways but not from cross-braces.
If a worker can fall 6’ or more to a lower level they will be protected by a guardrail or a full-body
harness with lifeline and anchorage point.

Machinery/mechanized equipment (Section 18.G).
No written plan required.









Before machinery and mechanized equipment is placed into service it will be inspected and
certified as safe by a competent person.
Front-end loaders, bulldozers, backhoes, cranes, and similar equipment will have at least one
dry chemical or CO2 portable fire extinguisher on-board with a minimum rating of 5-B:C.
Self-propelled construction equipment will have a reverse signal alarm.
Belts, gears, chains, shafts, pulleys, drums, and other rotating and moving equipment parts will
be guarded when exposed to contact by persons or when they otherwise create a hazard.
Crane will operate at least 10’ away from overhead power lines.
An operating manual, log book, load chart, and document detailing operating limits in windy or
cold weather conditions will be in the cab when the crane is operating.
Crane will be within one degree of level and outriggers fully-extended when in use. Wheels will
be off the ground at every setting.
Crane outrigger floats will be securely attached. Float blocking will be of sufficient size and
stability to support the total area. Blocking will not be performed under the outrigger beams.
Crane’s rear swing radius will be barricaded.
Riding on or standing under loads is prohibited.

Electrical (Section 11).
No written plan required.









NA.

NA.

Electrical work shall be performed by Qualified Personnel with verifiable credentials.
An AHA and written work procedures must be prepared for unusual or complicated work
activities or any activity identified by the Qualified Person.
Work activity adjacent to energized overhead power lines will not be initiated until a survey has
been made to ascertain the safe clearance distance from the lines.
Whenever possible, all circuits and equipment will be de-energized before work is started and
personnel protected by lockout/tagout and clearance procedures, and grounding.
Live parts of wiring or equipment will be guarded.
Transformer banks and high-voltage equipment will be protected against unauthorized access
and those entrances not under constant observation will be kept locked. Metallic enclosures will
be grounded and signs warning of high voltage and prohibiting unauthorized entrance posted.
Flexible cords will be inspected by the user daily. Cord sets used on construction sites or in
damp locations will contain an equipment ground wire and have a plug attached.
Flexible cords will be protected from damage caused by vehicles, foot traffic, sharp corners, and
pinching. Cords passing through holes will be protected by suitable means.
Flexible cords will only be used in continuous lengths. Cords No. 12 or larger may be used with
a splice if the splice is made by a qualified electrician, the insulation is equal to the cord being
spliced, and the wire connections are soldered. No wire nuts will be used.
Flexible cords and cables will not be secured by staples or hung from nails or bare wire.

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Enclosures containing over-current protective devices will be provided with lockable, close-fitting
doors. Circuit-breakers, switches, fuse panels, and motor controllers located out-of-doors or in
wet locations will be contained in weatherproof enclosures or cabinets. When receptacles are
used in wet locations they will be contained in a weatherproof enclosure the integrity of which is
not affected when a plug is inserted.
All electrical circuits will be grounded.
Portable and semi-portable electrical tools and equipment will be grounded by a multi-conductor
cord having a polarized plug with a grounding conductor. Double-insulated tools do not have to
be grounded.
Grounding rods with pipe electrodes will be used in 8’ lengths and driven to full depth.
Temporary lights will not be suspended by their electric wire unless designed for suspension.
Bulbs attached to temporary lighting strings and extension cords will be protected by guards.
Empty light sockets (broken bulbs, etc.) will be immediately filled.
All receptacle outlets that provide temporary electrical power during construction or demolition
shall have GFCI protection.

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APPENDIX X.

RISK MANAGEMENT PROCESSES (AHA –
ACTIVITY HAZARD ANALYSIS)
Required Enclosures:
1. One completed AHA form for each phase of
work / feature of work. Refer to AHA template and
include the completed forms in Appendix X.

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Activity Hazard Analysis Template
How to use this document
This first page is NOT to be included in the APP you’re going to submit.
PLEASE DELETE IT BEFORE PRINTING THE FILLED DOCUMENT
Directions:
Activity Hazard Analysis [AHA] is required for each definable feature of work (DFOW).
However, many if not all projects involve one or more of the following activities as part of one or more DFOWs.
Work Activities:
a. Mobilization / General Construction
b. Demolition
c. Scaffolding / Fall Protection
d. Excavation / Trenching
e. Electrical
Contractors are authorized to include the attached Generic AHAs relevant to each of the above said activities
in their submittal and then incorporate them by reference in their DFOW AHAs rather than repeat this
information.
NOTE: To use the Generic AHA you MUST complete the table at the following page (to be part of your
submittal) and fill all blanks and areas denoted by the RED arrow in each generic AHA including checking the
“Accepted as part of the APP” box at the bottom of the Generic AHA and completing the APP preparer
signature box at the bottom right of each form. If any step or hazard reported in the AHA does not apply to your
case it shall be deleted.
The AHAs corresponding to the activities checked as “No” or “N/A” must be removed from the submittal
package;
You can fill the general data automatically, just highlighting the rows Contract No, Project Name, Location,
Contractor, Date on the following page, right-clicking the mouse and clicking the command “update”. It is
sufficient to click print preview once inserted the requested data to populate the rest of the document.
The AHA shall be submitted in pdf format and incorporated as Appendix X of the ACCIDENT PREVENTION
PLAN [APP]..
The Generic AHAs are not a substitute for full compliance with EM 385-1-1 requirement but are intended only to
highlight selection items.

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OHASIS ID-20420

Activity Hazard Analysis
Contract No.: N33191-XX-X-XXXX
Project Name:
Location:
Date: MM/dd/yy
Contractor’s competent / qualified person:

The following Generic AHAs are incorporated into the site specific AHAs.
Generic AHA used in this APP
G1 - Mobilization / General Construction
G2 - Demolition
G3 - Scaffolding / Fall Protection
G4 - Excavation / Trenching
G5 - Electrical

Yes

No/NA





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OHASIS ID-20420

ACTIVITY HAZARD ANALYSIS
ID No.

G-1

Contract No.
N33191-XX-XXXXX
Date: MM/dd/yy
PRINCIPAL
STEPS
General Safety
Requirements during
mobilization and in
general construction
projects.

FEATURE OF WORK: GENERIC AHA – Mobilization / General Construction Hazards
Project: Xxxx

Location: Xxxx, XXXX

Activity:
POTENTIAL SAFETY /
HEALTH HAZARDS

Estimated Start Date:
RECOMMENDED CONTROLS

1. Exposure to Cold or Hot Weather 1a. Minimum Personal Protective Equipment Dress:
2. Dehydration
 Long Pants
3. Illnesses from improper sanitation  Shirts with Sleeves
4. Injury from use of hand and power  Hardhat
tools
 Covered Shoes (Steel Toe Preferred)
5. Slip, Trip, Fall hazards
 Safety Glasses (Potential Eye Hazard Areas)
6. Back, shoulder, and other
 Reflective Safety Vest if working around heavy equipment or on/near
ergonomic injuries
roadways.
7. Struck by / Caught between
1b. Weather:
hazards from heavy equipment
 Wear appropriate clothing for hot or cold weather.
operations.
 Sun block
8. Injury from mines and unexploded  Lip balm
ordnance.
2. Dehydration:
 Drink at least ½ liter of water an hour.
 Refer to Company quick sheet, SOPs, plan, etc. for specific details on
heat stress signs and symptoms.
3. Provide approved potable water, toilet and hand washing facilities; food
service, and waste disposal per EM 385-1-1 Section 2.
4a. Use hand and power tools only if in good working condition and only
for intended use. Inspect prior to each use.
4b. Do not use any power tool that does not have the proper electrical
grounding plug unless it is double insulated.
4c. Provide proper guarding on all power tools – especially abrasive and
grinding wheels.
4d. Do not carry electrical power tools by the cord.
4e. Provide all personal protective equipment necessary to control eye,
face, head, body, and foot protection for the task.
4f. Comply with other specific requirements of EM 385-1-1 Section 13.
5a. Maintain housekeeping – maintain the work are free from debris such
as board, blocks, rocks, etc. that might create a tripping hazard. (EM 3851-1 Sec 14.C.)
5b. Store all materials in a neat orderly manner. Do not stack beyond
stable levels. (EM 385-1-1 Sec 14)
5b. Provide adequate lighting for the work area – especially at night or
during the day in areas without adequate natural light. (EM 385-1-1 Sec
7.A.)
6a. Use proper lifting techniques for manual material handling.
6b. Limit one man lifts to no more than 25 kg.
7a. All vehicles and heavy equipment must be operated by qualified
personnel and in accordance with manufacturer’s instructions.
7b. Inspect all heavy equipment prior to use (EM 385-1-1 Sec 18.A.03)
7c. Passengers must be seated and wearing seat belts during movement.
7d. Backup alarms or ground guides must be used whenever backing
where worker are present In the area.
7e. Other provisions of EM 385-1-1 Section 18 must be followed.
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OHASIS ID-20420

8a. Verify UXO clearance certificate in on file and to anticipated depth of
construction for entire site area including lay-down yard.
8b. Train all workers on 3Rs – Recognize, Retreat, Report for anticipated
UXO. Use the clearance report to anticipate likely items to be found.
8c. Train all workers in standard marking color code: White – safe, Blue –
unexploded ordnance, Red – mines.
All hazards – Post accident prevention signs, tags, labels, and signals at
key points around project site in proximity to the hazard and at project entry
of general site hazards. Conduct entry brief for all visitors to the site and
provide all required PPE for safe entry.
EQUIPMENT
Hand and power tools
Heavy Equipment

INSPECTION REQUIREMENTS
Hand and power tools inspected
prior to use and per manufacturer’s
specifications.
Heavy equipment when brought on
site and per EM 385-1-1 Sec 18.

TRAINING REQUIREMENTS
Proper use of hand and power tools
Heavy equipment operator training for specific type, make, model of
equipment.
Specialized training for equipment as required by manufacturer.
UXO hazard recognition, retreat, and report for probable site munitions.

Prepared by: <Xxx Xxxx, xxxx>
(Contractor’s competent/qualified person signature)

Signature: <Xxxx>

- AHA Accepted as part of project Accident Prevention Plan

Date: MM/dd/yy

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OHASIS ID-20420

ACTIVITY HAZARD ANALYSIS
ID No.

G-2

Contract No.
N33191-XX-XXXXX
Date: MM/dd/yy
PRINCIPAL
STEPS

FEATURE OF WORK: GENERIC AHA – Demolition
Project: Xxxx

Location: Xxxx, XXXX

Activity:
POTENTIAL SAFETY /
HEALTH HAZARDS

Estimated Start Date:

1. Planning

1. Lead or asbestos exposure
2. Unplanned structural failure
3. Unplanned hazards from existing
utilities

2. Demolition

1. General construction hazards.
2. Lead or asbestos exposure .
3. Unplanned structural failure.
4. Hazards from existing utilities.
5. Hazards from debris removal.

1. Conduct a lead and asbestos survey of the facility to be demolished prior
to the start of work.
2. Evaluate the structural integrity of the building and prepare a demolition
plan (See EM 385-1-1 Sec 23.A.01).
3. Identify all electric, gas, water, steam, sewer, and other service lines.
1. Follow mobilization and general construction generic AHA requirements.
2. Conduct lead and asbestos abatement per approved plan.
3a. Follow approved demolition plan for sequencing demolition.
3b. Unless specified otherwise in the demolition plan demolition of floors
and exterior walls begin at the top of the structure and proceed downward.
3c. Control hazards from fragmentation of glass.
3d. Do not use mechanical equipment on floors that have not been
structurally evaluated to support the imposed load.
3e. Competent person will make continuing inspections to detect hazards
from weakened or deteriorating floors, wall, or loosened material. If detected
do not work in area until hazard abated by shoring, bracing, or other means.
4. Shutoff, cap, or otherwise control outside the building line all utilities
identified in Step 1 – planning.
5a. Manage debris removal IAW EM 385-1-1 Sec 23.B with regards to
chutes,
5b. Never allow a vertical wall section more than 6 ft in height to stand
without lateral bracking.
5c. Control dust exposure by wetting or other means. If this is not practical
then provide respiratory protection to workers.
5d. Mark and manage area around demolition site to control falling debris
hazard.
5e. Comply with other provisions of EM 385-1-1 Section 23 relevant to site
specific demolition hazards.

RECOMMENDED CONTROLS

EQUIPMENT
INSPECTION REQUIREMENTS
TRAINING REQUIREMENTS
Hand and Power tools. Inspect hand and power tools daily Competent person training for demolition.
and per manufacturer’s directions.
Sledge hammers,
Qualified operator training for all mechanical equipment.
wrecking bars, and
Daily inspection of mechanical
other demolition
equipment per Sec 18 of EM 385-1specific tools.
1.
Mechanical demolition
equipment.
Prepared by: <Xxx Xxxx, xxxx>
(Contractor’s competent/qualified person signature)

Signature: <Xxxx>

- AHA Accepted as part of project Accident Prevention Plan

Date: MM/dd/yy

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OHASIS ID-20420

ACTIVITY HAZARD ANALYSIS
ID No.

G-3

Contract No.
N33191-XX-X-XXXX
Date: MM/dd/yy
PRINCIPAL STEPS
1. Set-Up

FEATURE OF WORK: GENERIC AHA – Scaffolding / Fall Protection
Project: Xxxx

Location: Xxxx, XXXX

Activity:
POTENTIAL SAFETY /
HEALTH HAZARDS

Estimated Start Date:

1. Back Strain from uploading or
moving scaffold components.
2. Lacerations on hands
3. Scaffold failure due to
damaged scaffolding
components.
4. Struck by mechanized
equipment.
5. Loss of load.
6. Stuck by suspended loads or
material.
7. Electrical Shock
8. Scaffold failure due to
improper set-up

NOTE: All items hazards and controls in generic AHA G1: Mobilization
and General Construction Safety apply to this activity.

RECOMMENDED CONTROLS

1a. Utilize proper lifting techniques.
1b. Size up load before lifting.
1c. Ask for help when lifting heavy items more than 50 lbs.
2. Wear leather gloves.
3a. INSPECT all scaffolding components defects or damage such as
cracks, excessive rust, metal fatigue, unauthorized repairs, bent tubing or
frame, etc.
 Frames
 Tubing
 Base Plates
 Locking Pins
 Access Ladder
 Planking (Wood or Metal)
 Cross Braces
3b. REMOVE damaged or defective scaffold components immediately.
3c. Attach tag or label “DO NOT USE” on scaffold component.
4a. ALWAYS maintain eye contact with operator of equipment.
4b. NEVER stand behind (Blind Spots) equipment.
4c. NEVER stand near unloading or moving of scaffold components.
4d. ONLY qualified operators shall operate equipment.
5a. Secure loads from displacement with ropes, cables, chains, etc. before
movement.
5b. Ensure load to be lifted is secured, balanced, etc.
5c. Keep hands, fingers, or other body parts away from pinch points.
6a. NEVER stand underneath suspended loads.
6b. Use taglines to control loads when elevated.
7a. Check above for overhead power lines.
7b. NEVER erect scaffolding within 10 ft (3 m) of overhead power lines.
Refer to EM 385-1-1, Table 11-1 for Minimum Clearance from Energized
Overhead Electrical Lines
7c. NEVER string or hang temporary power cords, wires, etc. on metal
scaffolding. Consult with Safety Officer.

2. Assembly of Scaffolding

1 Fall from Elevated Heights
2. Scaffold Failure

8a. Inspect ground conditions (level and firm).
8b. Stable base is necessary for proper scaffold assembly.
8c. Scaffold shall be tied into structure when the scaffold height exceeds
four times the minimum scaffold base dimension per EM 385-1-1, para
22.B.09
Develop specific controls to eliminate or reduce each hazard to an
acceptable level of risk.
1a. 100 percent fall protection required during assembly.
1b. Personnel shall not be exposed to unprotected sides or falls greater
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3. Back Strain
4. Lacerations on hands

OHASIS ID-20420
than 6 ft (1.8 m).
1c. Scaffolding shall not exceed 14 inches (35.5 cm) from the planking to
the face of the building or structure.
1d. Scaffolding more than 14 inches (35.5 cm) from the planking to the
face of the building or structure shall be guardrails and/or the use of
personal fall protection.
1e. Personnel shall be tied off to a vertical lifeline with a rope grab during
assembly of scaffolding.
1f. Vertical lifeline shall be secured to an anchor point of at least 5,000 lbs
(2,267.9 kg) per individual.
1g. Contact Safety Officer for additional guidance on fall protection
requirements.
2a. See diagram below and refer EM 385-1-1, Section 22 for specific
requirements (i.e., toe boards, guard rails, safe access, etc.)
2b. Scaffolding shall be assembled on mud sills and base plates.
2c. Mud sills shall be at least 2 times the size of the base plates to
disperse total weight of scaffolding.
2d. Scaffolding shall be plumb and level.
2e. Working levels shall be fully decked and/or planked.
2f. Planking shall extend over the end supports not less than 6 in (30.4
cm),
2g. Planking shall be secured, supported, or braced to prevent excessive
spring or deflection and secured to prevent loosening, tipping, or
displacement. Use of tie wire, cleats, etc. are options.
2h. Planking shall overlapped at least 12 inches (30.4 cm) or secured from
movement.
2i. Scaffold shall be capable of supporting without failure at least 4 times
the maximum anticipated loads.
2j. Scaffolding shall be all required cross, horizontal, or diagonal braces to
secure vertical members laterally.
2k. Scaffolding shall be rigid.
3a. Utilize proper lifting techniques.
3b. Size up load before lifting.
3c. Ask for help when lifting heavy items more than 50 lbs.

3. Use of Scaffolding

Scaffold Failure
Falls from Heights
Slips, Trips, or Fall

4. Wear leather gloves.
1a. DO NOT overload more than 4 times the maximum load rating.
1b. DO NOT attached hoists or other material lifting devices without Safety
Officer approval.
1c. Scaffolding shall be tied into building whenever height of the scaffold
exceeds 4 times the minimal base. Refer to EM 385-1-1, para 22.B.09 for
additional guidance.
1d. Scaffold usage shall cease during high winds or severe inclement
weather conditions.
2a. Guardrails shall be used as primary fall protection. Guard rails shall
installed IAW EM 385-1-1, para 21.B.02.
2b. Securing of personal fall protection devices to scaffolding is prohibited.
2c. Personnel shall have fall protection whenever above 6 ft (1.8 m).
2d. Climbing of braces or cross bracing is prohibited.
2e. Safe access (ladder) shall be provided.
2f. Personnel shall not stand on mid rails.
2g. Ladders shall extend at least 3 ft (0.9 m) past the work area.

4. Disassembling of
Scaffolding

1 Fall from Elevated Heights
2. Back Strain
3. Lacerations on hands

3. Walking surfaces on and around scaffolding shall be clear of debris.
1a. 100 percent fall protection required during disassembly.
1b. Personnel shall not be exposed to unprotected sides or falls greater
than 6 ft (1.8 m).
1c. Personnel shall be tied off to a vertical lifeline with a rope grab during
assembly of scaffolding.
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OHASIS ID-20420
1d. Vertical lifeline shall be secured to an anchor point of at least 5,000 lbs
(2,267.9 kg) per individual.
1e. Contact Safety Officer for additional guidance on fall protection
requirements.
2a. Utilize proper lifting techniques.
2b. Size up load before lifting.
2c. Ask for help when lifting heavy items more than 50 lbs.

INSPECTION
EQUIPMENT
Scaffold components
Inspect scaffold components
prior to use
Hammers
Inspect scaffold daily (Use
Mud sills
Checklist)
Full body harness
Inspect level and plumb of
Lanyard
scaffoldings during erection and
Lifeline
daily when in use.
Fall protection anchor
Daily Housekeeping of work
points
areas and scaffolding
Float
Prepared by: <Xxx Xxxx, xxxx>

3. Wear leather gloves.
TRAINING REQUIREMENTS
Competent Person qualification
Scaffold Assembly
Fall Protection
Inspection of Work Platforms

(Contractor’s competent/qualified person signature)

Signature: <Xxxx>

- AHA Accepted as part of project Accident Prevention Plan

Date: MM/dd/yy

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OHASIS ID-20420

ACTIVITY HAZARD ANALYSIS
ID No.

G-4

Contract No.
N33191-XX-XXXXX
Date: MM/dd/yy
PRINCIPAL
STEPS

FEATURE OF WORK: GENERIC AHA – Excavation / Trenching
Project: Xxxx

Location: Xxxx, XXXX

Activity:
POTENTIAL SAFETY /
HEALTH HAZARDS

Estimated Start Date:
RECOMMENDED CONTROLS

1. Prepare excavation / 1. Struck by traffic in area.
NOTE: All items hazards and controls in generic AHA G1: Mobilization
trench work area.
2. Struck by / caught between heavy and General Construction Safety apply to this activity.
equipment.
3. UXO hazard.
1a. Develop a traffic control plan for the work areas to keep traffic back
from the planned excavation edge and work area.
1b. Wear proper reflective vest type for traffic.
1c. Use proper class perimeter protection (EM 385-1-1 pgs Q55-56 / Sec
25.B.)
2a. Plan for equipment laydown and operating area in traffic control plan.
2b. Perform initial and routine equipment inspections.
2c. Use ground guides in close proximity areas – no exceptions.
3. Verify UXO clearance certificate against work area location.
2. Open excavation /
1. Struck by/ caught between traffic 1. Same as step 1 and 2 above controls.
trench.
and heavy equipment.
2. Same as 3 above – plus regularly inspect dig for signs of buried UXO.
2. UXO hazard.
3a. Pre-locate all buried utilities.
3. Contact with buried utility lines
3b. Observe for marking / signs of buried utilities during dig – barriers,
(electrical, gas, etc.)
warning tape, etc.
4. Cave in / Collapse.
4a. Prepare excavation plan for all excavations over 5 ft (1.5m) in depth.
Optional for excavations less than 5 ft – AHA is acceptable. (EM 385-1-1
Sec 25.A.01)
4b. Identify a Competent person for the planning and work.
4c. Evaluate soil type at all planned excavation depths.
4d. Design a protective system (e.g. Bench, slope, or shore) for the
excavation per the soil type and other site conditions.
4e. Remove all overburden from edge of trench at least 2 ft.
4f. Protect the stability of adjacent structures including buildings,
roadways, etc.
4g. Protect the excavation from water entry
4h. Do not work in excavations where there is standing water.
4i. Provide safe access to and from the excavation – ramps, stairs,
ladders.
4j. When persons will be in or around an excavation, a
Competent Person shall inspect the excavation, the adjacent
areas, and protective systems daily: before each work shift;
throughout the work shifts as dictated by the work being done;
after every rainstorm; after other events that could increase
hazards, e.g., snowstorm, windstorm, thaw, earthquake, etc.;
when fissures, tension cracks, sloughing, undercutting, water
seepage, bulging at the bottom or other similar conditions occur;
when there is a change in size, location or placement of the
spoil pile; and where there is any indication or change in adjacent
structures. (EM 385-1-1 Sec 25.A.02)
3. Work in/around
1. Cave in / Collapse.
1, 2, 3, and 4 – same controls as Step 2 above.
excavation/ trench.
2. Fall from excavation / trench
edge.
3. Inability to egress especially in an
emergency.
4. Changes in soil conditions /
atmospheric conditions in trench
(confined space hazards).
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4. Close excavation /
trench.

EQUIPMENT

OHASIS ID-20420

5. Traffic hazards.
1. Struck by/ caught between heavy All controls outlined in steps 1, 2, and 3 above.
equipment.
All excavation hazards exist and must be controlled until the excavation is
2. Cave in / Collapse.
properly closed..
3. Traffic hazard.
INSPECTION REQUIREMENTS

Hand shovels and tools Tool inspections
Excavation equipment Equipment Inspections
Daily plus excavation inspection
Prepared by: <Xxx Xxxx, xxxx>

TRAINING REQUIREMENTS
Competent person qualification training (EM 385-1-1 Sec 25.A.02.b)
Equipment operator training.

(Contractor’s competent/qualified person signature)

Signature: <Xxxx>

- AHA Accepted as part of project Accident Prevention Plan

Date: MM/dd/yy

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OHASIS ID-20420

ACTIVITY HAZARD ANALYSIS
ID No.

G-5

Contract No.
N33191-XX-XXXXX
Date: MM/dd/yy
PRINCIPAL
STEPS

FEATURE OF WORK: GENERIC AHA – Electrical
Project: Xxxx

Location: Xxxx, XXXX

Activity:
POTENTIAL SAFETY /
HEALTH HAZARDS

Estimated Start Date:

1. Provide temporary
1. Falls
power to the
2. Electrocution
construction project and
potentially the building
occupants.

2. Remove / decommission existing
wiring and electrical
equipment.

3. Install new wiring
and electrical
equipment

4. Remove temporary

1. Falls
2. Electrocution

1. Falls
2. Electrocution

1. Falls

RECOMMENDED CONTROLS
NOTE: All items hazards and controls in generic AHA G1: Mobilization
and General Construction Safety apply to this activity.
1a. Provide safe work platform and access to all work areas (see generic
AHA G3 – scaffolding/fall protection).
1b. Protect all openings in work surfaces from falls.
1c. Do not use drums or other unstable objects as work platforms.
2a. Use only qualified person, electrical (EM 385-1-1, App Q) to perform
all electrical work.
2b. Use only CE or UL approved wiring and equipment.
2c. All work must comply with NEC or CE code requirements.
2d. Insure that before work is begun the circuit is de-energized and free
from stored energy. Comply with the specific requirements in EM 385-1-1
(e.g. Lockout/Tagout – Control of Hazardous Energy – Sec 12 and
11.A.02 – Isolation)
2e. Provide temporary power from a properly grounded source through a
10mA GFCI protected weatherproof panel.
2f. Protect all circuits from overload by circuit breakers or other approved
overload protection methods.
2g. Maintain ground throughout the temporary power circuit to portable
hand tools, and other equipment unless the tool is double insulated and
marked as such.
2h. Comply with all other provisions of EM 385-1-1 Section 11 (e.g. 11.E
temporary wiring and lighting – sketch of plan, testing, clearance, wet
locations, etc.)
All controls listed in Step 1 apply to this step also.
1a. Provide safe work platform and access to all work areas (see generic
AHA G3 – scaffolding/fall protection).
1b. Protect all openings in work surfaces from falls.
1c. Do not use drums or other unstable objects as work platforms.
2a. All controls identified above – plus:
2b. Control of Hazardous energy – Lock Out / Tag Out. Due to potential
for poor understanding of existing wiring service special care must be
used to test all circuits prior to removal / de-commissioning.
2c. Warning: stored energy in capacitors and other electrical equipment
can present an electrocution hazard even after it is disconnect from a
power supply. Stored energy must be dissipated prior to handling.
All controls listed in Step 1 apply to this step also.
1a. Provide safe work platform and access to all work areas (see generic
AHA G3 – scaffolding/fall protection).
1b. Protect all openings in work surfaces from falls.
1c. Do not use drums or other unstable objects as work platforms.
2a. All controls identified above – plus:
2b. Exercise special care to identify energized temporary electrical wiring
from non-energized new wiring.
2c. Do not use permanent wiring to provide temporary power without
specific plan for identifying energized circuits.
All controls listed in Step 1 apply to this step also.
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power and energize
permanent system.

OHASIS ID-20420

2. Electrocution

1a. Provide safe work platform and access to all work areas (see generic
AHA G3 – scaffolding/fall protection).
1b. Protect all openings in work surfaces from falls.
1c. Do not use drums or other unstable objects as work platforms.
2a. All controls identified above – plus:
2b. De-energize all temporary power

EQUIPMENT
INSPECTION REQUIREMENTS
Hand and power tools Tool and equipment inspections
Specialized electrical
Lock-Out / Tag-Out inspections for
tools and equipment
stored energy
Prepared by: <Xxx Xxxx, xxxx>

TRAINING REQUIREMENTS
Competent person training and qualification

(Contractor’s competent/qualified person signature)

Signature: <Xxxx>

- AHA Accepted as part of project Accident Prevention Plan

Date: MM/dd/yy

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OHASIS ID-20420

Annex 2: Guideline to Prepare the Quality Control Plan
Immediately after award, the contractor shall prepare a Quality Control Plan following the guideline and format
provided in this Annex 2. This is in addition to any quality control plan or documentation that may be required
by Montenegro regulations for this type of construction activity. The Plan shall be accepted by the Contracting
Officer before works are authorized to start at the job site.

[Project Title]
[Contract Number]

QUALITY CONTROL PLAN
The purpose of this paper is to illustrate how our site organization, our staff and our
procedures will help ensure the quality required by the technical requirements.
SITE ADMINISTRATION
[Describe how to carry out all formalities required by local law to open and run the
worksite]
SITE FACILITIES
[Describe how the specific worksite is going to be delimited and organized]
STAFF SITE
[List the roles and relevant names of the staff to be employed on the worksite; provide a
short description if necessary]
CONTROL ORGANIZATION
[Detail how it will work; who does what]
TESTING
[Describe how tests of soil and concrete will be conducted]
CHECKING THE QUALITY OF THE WORKS
[Describe]
CONTROL OF MATERIALS
[Describe]
GENERAL CONSTRUCTION CONTROL ACTIVITIES
[Describe]
SAFETY ON SITE
[Describe]
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